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Room Reservation Instructions
Grover Center Atrium Request (used for anyone to request space in one of the Grover
Center atria; these requests are approved by the College of Health Sciences and
Professions
Student Organization Room Request (used for all student organization activities, even if
the advisor or staff member is making the request)
University Department Room Request
Complete the form by answering the questions
Note: If left unchecked, you will get an email back asking for the agreement. You are not
permitted to reserve a classroom without agreeing to the terms of usage.
Organization: Department, school, academic unit, university, department, or student
organization (must be a registered student organization)
Contact Name: Your name
Contact Email: Your OHIO email
Contact Phone: Number you can be reached at
Event Name: Will populate from the first page
Event Description: Enter a brief description of the event so that an appropriate room can be
assigned (i.e., standing group meeting, play rehearsal, faculty presentation, etc.)
Private Event: For university department requests, indicate whether the event should be
marked as private. No events will be broadly advertised, but private event descriptions will
not show to people looking at the room calendars (the room will show as blocked only). For
example, a faculty candidate interview might be marked as private, but a department meeting
would have no need to be private.
Refreshments: Check if refreshments will be available
Request days, times, and rooms: Will be taken to the Create Meetings tab
Meeting Type: Choose one of the items from the drop down menu
Max Attendance: Enter an approximate number of people who will be at the event/meeting. This will help to ensure an appropriately sized room is reserved
Requires Rooms: Is automatically checked
Meeting Times:
For a one day event: Enter the start on and enter the ends on date and time. Click on the Add
Meeting button.
Note: the date of request needs to be in the future, for rooms needed the day of the request,
student organizations MUST come into the Scheduling Office, Chubb Hall 112, Monday - Friday,
8:00 a.m. - 5:00 p.m. and complete the hand-written form.
For a recurring meeting:
Click on the Add Recurring Meetings
Add the start and end times
Day Pattern: Daily (how many weeks), Weekly (day of the week), Monthly, Yearly
Date Range: Enter the date the event should start and choose the end date by checking on
the end date (not the end after feature)
After you have entered this information, click the OK button
Save and Update Request: This will take you back to the main page where you completed the
contact information, etc. Choose this option if you do not have a specfic room you would like to
request.
Request Rooms: This will take you to a list of buildings that the Scheduling Office reserves. You can choose which room you would like to reserve. Click on the Save and Update Request.
If you have questions about the room reservation process, please call 740.593.4188, or email scheduling@ohio.edu. If you have technical questions about the system or the Web page is not working, please call 740.593.1222 or email servicedesk@ohio.edu. |
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