Cayuse Sponsored Projects FAQ's
I have a pending proposal in LEO. Was my proposal moved to Cayuse?
Yes. All pending proposals will be automatically loaded in Cayuse prior to go live.
I have an active award in LEO. Was my data moved to Cayuse?
Yes. All active awards, including prior year’s data, will be automatically loaded in Cayuse prior to go live.
There is historic data in LEO that I may need in the future. What will happen to those records?
Some legacy data will be moved to Cayuse. All records that have had any activity (proposal submission, award, or award modification) beginning July 1, 2021 and forward will be transitioned to Cayuse. Long-running projects may have data prior to 2021 summarized. All other LEO data will be moved to an Oracle database and available to ORSP staff for reporting purposes.
Must I attend a training session before using Cayuse Sponsored Projects?
No. We believe Cayuse Sponsored Projects is simple to use. We strongly suggest you create an account at Cayuse Academy to view four introductory "Sponsored Projects 4.0|Research Level 1" videos created by Cayuse. These videos demonstrate how to navigate the sponsored Projects module. ORSP has also created step-by-step, definition, and explanatory documentation for your use.
Will ORSP offer Information Sessions prior to the official transition to Cayuse?
Yes. ORSP will offer several Information Sessions prior to the Sponsored Projects launch. At least one of the sessions will be recorded and posted to this site for future review.
Who is responsible for creating the proposal in Cayuse?
The PI is ultimately responsible for ensuring that the proposal includes correct information and is approved prior to the internal proposal deadline. The Department or College staff may be able to assist with proposal creation. ORSP does not complete the proposal but may be contacted for assistance if the above resources do not answer your questions.
How do I request a No-cost Extension/Budget Revision/Change in Key Personnel in Cayuse?
The Prior Approval Request Form should be completed whenever a change is needed for a project. The form asks specific questions for the following types of requests:
- No-Cost Extension
- Key Personnel Change
- Budget Revision
There is also a section for "Other" request that may be needed. Once the form is completed, please print it to a PDF and send it, by creating a task in Cayuse to the correct ORSP team (Green Team or White Team) for processing.
Who do I contact about my proposal/award?
You can contact your Sponsored Programs Manager in ORSP. Please visit the ORSP Service Center to find the correct Sponsored Programs Manager Team assigned to your college, department or center.