Cayuse Research Administration Software
After a thorough review of electronic research administration systems, and feedback from faculty and staff, Cayuse was selected as OHIO’s next electronic Research Administration Software. Cayuse is a global solution for empowering connected research, hosted by over 650 research organizations across the world. The decision to implement Cayuse demonstrates the commitment to supporting and facilitating research. To see a general overview of the Cayuse platform, please visit the Cayuse website.
Benefits of Cayuse
- Centralized Dashboard - Landing page/dashboard for easy access to all systems available
- Cloud-based Platform - SAAS (Software as a Service) system that is delivered, maintained, backed up, secured and upgraded by Cayuse
- Modern Look and Feel: Modern user experience and efficient workflows for processing and tracking projects, proposals, awards, and subawards for sponsored projects
- Integration with Oracle for HR information, account set-up and ultimately expense/balance information returned from Oracle to Cayuse
Learn About the Modules
Request an Individual Account in Cayuse
Use the Cayuse Individual Account Request Form to request a user account in Cayuse if not already in the system. Please note, OU faculty and staff have automatic access to Cayuse via single sign-on. Please try to log in using your OU single sign-on account before submitting this form.
General Frequently Asked Questions
Please share your questions regarding the new eRA system. We will use these to create and regularly update our FAQs on the website.
Who do I contact regarding Cayuse?
If you would like to contact someone about the Cayuse system, such as adding student accounts, please email cayuse@ohio.edu.
If you would like to contact someone about Human Ethics, Outside Interests or Animal Oversight modules, please contact compliance@ohio.edu
If you would like to contact someone about the Sponsored Projects module, please contact cayuse@ohio.edu
Will my information be transferred to the new system?
Legacy data will be incorporated into the Sponsored Projects module. All pending proposals (from any year) and disapproved proposals from FY 2021, 2022, and 2023 will be incorporated to assist with proposal reporting purposes. Sponsored Projects will include all active awards and awards that were active in FY 2021, 2022, and 2023. Projects currently active that were active prior to FY 2021 will have summary data for the years prior to FY 2021 included. We will not transfer COI disclosures or IRB studies.
All previously approved IACUC protocols were transferred from LEO to Cayuse. If you have questions about a legacy protocol, contact compliance@ohio.edu.
Why did we select Cayuse?
Ohio University issued an RFP in late spring 2022 for an integrated electronic Research Administration system. Multiple responses were reviewed, demonstrations and interviews held, and Cayuse was selected as the system most able to meet our needs. They have modules that cover Outside Interests, Sponsored Projects, Human Ethics, Hazard Safety, Animal Oversight, Vivarium Operations and Vet Care.
What type of training will be available?
The Division of Research is committed to provide comprehensive support and training for faculty, students and staff during this transition. Training resources will be made available for each module in advance of the transition. We are dedicated to making this switch as smooth as possible.
Please visit the webpage for Sponsored Projects, Outside Interests, Human Ethics or Animal Oversight to access module specific recorded training videos and how-to-guides.
How will I log in?
All Ohio employees will use their Ohio username and password to log in to Cayuse. Guest accounts for those needing access that are not OU employees (students, IRB community members, etc.) can be created by completing the Cayuse Individual Account Request form.
When can I log in?
The Cayuse system is live for Sponsored Projects, Outside Interests and Human Ethics modules. The Division of Research will send multiple notices via various methods, so everyone is aware of the timeline for the Animal Oversight and Hazard Safety modules to go live in Cayuse. Please watch our webpage, Ohio News, and other venues for information.