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Proposal Preparation - B14


The Office of Research and Sponsored Programs (ORSP) Sponsored Programs Manager (SPM) collaborates with Ohio University faculty and staff on the development of grant proposals. This procedure provides general guidelines and resources for a successful proposal submission.


This procedure applies to all sponsored projects subject to OU Policy 19.045 Administering External Grants and Contracts set up as separate accounts in the OHIO Financial Management System (FMS).


ORSP Services

Assist with access and use of the various agency systems and agency specific information

Locate opportunity application packages and assist with completion of forms

Adherence to and interpretation of proposal guidelines

Review document formatting for adherence to sponsor guidelines

Assist with obtaining Institutional Letters of Support when needed

Assist in the development of budget

Coordinate Inter- and intra-institutional collaborations

Coordinate submission with research administrators at collaborating institutions (subawards)

Coordinate adherence to regulatory and research compliance requirements (e.g., IRB, IACUC, COI)

Coordinate with Technology Transfer for Confidentiality Agreements, Material Transfer, Non-disclosure, Intellectual Property, when necessary

Coordinate the Leo electronic transmittal form (eTF)

Prepare Technical Proposal

Proposal Submission Deadlines

Proposal Review and Approval Routing

Proposal Development Resources

The following resources are intended to support faculty and staff as they prepare grant proposals.


Questions regarding this procedure can be sent to


There are no forms or templates for this procedure.

Roles and Responsibilities 



APPROVER: Department of Chair, Dean