Ohio University

CARES Act Reporting

Coronavirus Aid, Relief, and Economic Security (CARES) Act

 

The Coronavirus Aid, Relief, and Economic Security (CARES) Act granted funds to institutions through the Higher Education Emergency Relief Fund (HEERF). Institutions must use 50 percent of these funds to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to Coronavirus. Eligible expenses include food, housing, course materials, technology, health care, and child care. 

The 2019-20 OHIO CARES Relief Fund application was available from May 5, 2020 through July 31, 2020. See below for detailed reporting of CARES grant awards for the 2019-20 year. The application will be modified for the 2020-21 year and reopened to include eligible students enrolled in fall 2020 until funds expire. The fall application will open August 17 with funding being prioritized for students with the highest financial need as determined by the 2020-21 FAFSA. OHIO will commit an additional $5 million to assist even more undergraduate students with financial need during these unexpected transitions.

 

2019-20 CARES Reporting Details

Ohio University signed and returned the Certification and Agreement Form for these funds on April 13, 2020, which acknowledges the institution has agreed to disburse 50 percent of the funds to students using the OHIO CARES Relief Fund. The OHIO CARES Relief Fund will distribute $9.7 million dollars to currently enrolled Ohio University students. No grants were awarded by the initial reporting date of May 12, 2020.

An online application opened on May 5, 2020. The initial application deadline was May 11. Ohio University  began awarding grants the week of May 18. The amount of each grant reflects the amount of expenses the student reported up to a maximum amount based on their population. Please see the status of grants awarded below: 

Application Period

May 5, 2020 to May 11, 2020

Applications Received 3,803
Number indicating COVID-19 expenses 3,376
Number indicating no COVID-19 expenses 427
Number awarded OHIO CARES Relief Fund grant 3,376
Grant amount ranges $100 - $1200
Total amount awarded $2,825,902

The application opened for a second time on May 22, 2020 with a deadline of May 31. Ohio University awarded grants to this second round of applicants on June 1, 2020. The amount of each grant reflects the amount of expenses the student reported up to a maximum amount based on their population. Please see the status of grants awarded below: 

Application Period

May 22, 2020 to May 31, 2020

Applications Received 1,489
Number indicating COVID-19 expenses 1,352
Number indicating no COVID-19 expenses 136
Number awarded OHIO CARES Relief Fund grant 1,352
Grant amount ranges $100 - $1200
Total amount awarded $962,144

The application opened, again, on June 11, 2020. It remains open without a deadline at this time. Ohio University continues to award CARES grants on a regular basis. The amount of each grant reflects the amount of expenses the student reported up to a maximum amount based on their population. Please see the status of grants awarded below: 

Application Period June 11, 2020 to June 21, 2020 June 22, 2020 to July 1, 2020
Applications Received 604 218
Number indicating COVID-19 expenses 540 195
Number indicating no COVID-19 expenses 64 23
Number awarded OHIO CARES Relief Fund grant 540 195
Grant amount ranges $100 - $1200 $250 - $1200
Total amount awarded $384,082 $149,003
Application Period July 2, 2020 to July 7, 2020 July 8, 2020 to July 12, 2020
Applications Received 648 652
Number indicating COVID-19 expenses 631 645
Number indicating no COVID-19 expenses 17 7
Number awarded OHIO CARES Relief Fund grant 631 645
Grant amount ranges $100 - $1200 $100 - $1200
Total amount awarded $465,168 $642,688
Application Period July 13, 2020 to July 19, 2020 July 20, 2020 to July 26, 2020
Applications Received 2240 921
Number indicating COVID-19 expenses 2225 906
Number indicating no COVID-19 expenses 15 15
Number awarded OHIO CARES Relief Fund grant 2225 906
Grant amount ranges $100 - $1200 $100 - $1200
Total amount awarded $1,732,997 $850,565
Application Period July 27, 2020 to July 31, 2020
Applications Received 360
Number indicating COVID-19 expenses 352
Number indicating no COVID-19 expenses 8
Number awarded OHIO CARES Relief Fund grant 352
Grant amount ranges $100 - $1200
Total amount awarded $340,884

Federal guidance prohibits awarding these funds to students who were enrolled in an exclusively online program as of March 13, 2020. Students eligible to complete the application must have completed the 2019-20 Free Application for Federal Student Aid (FAFSA); been offered federal financial aid for the 2019-20 year; be enrolled in the spring semester of the 2019-20 year as an undergraduate student; and be meeting Satisfactory Academic Progress criteria. Emails were sent to the following undergraduate student populations encouraging them to apply. The population in the first bullet had a maximum grant amount of $1,200. The population in the second bullet had a maximum grant amount of $500:

  • Federal Pell grant recipients for the 2019-20 year or students who were ineligible for a Pell grant with an Expected Family Contribution (EFC) of 15,000 or less who owed a spring semester balance and/or were enrolled for summer semester (as of May 4, 2020)
  • Students who did not qualify in the first group, but who were enrolled in spring semester 2020 as an undergraduate student in a program that is not exclusively online and were eligible for financial aid

Versions of the email text below have been sent to eligible students:

You have been tentatively identified as a student who may be eligible to receive an emergency grant through the OHIO CARES Relief Fund. You can access the OHIO CARES Relief Fund application by accessing your OHIO Student Center (upper right corner) through the current application deadline of XX xx. 

OHIO CARES Relief Fund grants, provided through the federal Coronavirus, Aid, Relief and Economic Security (CARES) Act, will assist eligible students with expenses related to the disruption of campus operations due to the Coronavirus pandemic. Eligible expenses may include food, housing, course materials, technology, health care, and child care. To be eligible to apply, students must be enrolled in undergraduate coursework on one of OHIO's campuses in spring 2020 and be eligible for federal financial aid; federal guidelines indicate that students who were exclusively studying online before the COVID-19 pandemic are ineligible. 

You are strongly encouraged to complete an application if you have incurred eligible expenses as described above. Additional eligibility guidance may be forthcoming from the government agencies. Your eligibility to receive a grant from this fund will be determined based on a review of your application after receipt of that pending guidance. Please also note that information about the taxability of this funding is not yet available.

For more information, please visit the Student Financial Aid and Scholarships Coronavirus Information website. Please allow the Office of Student Financial Aid and Scholarships at least two weeks to process and review your application. We will send e-mail notification of your OHIO CARES Relief Fund grant eligibility to your Ohio University e-mail account after receipt of additional federal guidance, and we will post updates regarding the timeline of these decisions on the Financial Aid Coronavirus page. For questions, please contact financial.aid@ohio.edu.

Students who applied for graduation for the spring semester 2020 were not originally included in the eligible student population. Federal guidance received June 29 allowed us to grant graduated students access to the application.

Ohio University offered the CARES application to students pursuing graduate or medical degrees during the 2019-20 academic year beginning July 8, 2020.

Additionally, students who previously submitted an application for a maximum of $500 have been granted access to complete a secondary application for a maximum of $700 beginning July 13, 2020. All CARES applicants from this date forward can apply for a maximum of $1200.

Ohio University has 19,568 students who were offered financial aid in the 2019-20 year.

 

2020-21 CARES Reporting Details

Ohio University has $1,384,283 remaining in federal CARES Act funds. The university contributed institutional funds to the OHIO CARES Relief Fund to further assist students during the COVID-19 pandemic. An online application for fall semester 2020 opened on August 17, 2020 with a deadline of August 25. Students eligible to complete the application must have completed the 2020-21 Free Application for Federal Student Aid (FAFSA); been offered federal financial aid for the 2020-21 year; be enrolled full-time for the fall semester 2020; and be meeting Satisfactory Academic Progress criteria. Emails were sent to the following student populations encouraging them to apply. The population in the first bullet received a grant for the maximum amount requested with a cap of $500. The population in the second bullet received a grant for the maximum amount requested with a cap of $250:

  • Undergraduate students with an Expected Family Contribution of 10,000 or less, graduate, and medical students
  • Undergraduate students with an Expected Family Contribution greater than 10,000

The email below was sent to eligible applicants:

You are eligible to apply for an emergency grant through the OHIO CARES Relief Fund for the fall semester 2020. You can access the OHIO CARES Relief Fund application in your OHIO Student Center (upper right corner) through the current application deadline of August 25.

 OHIO CARES Relief Fund grants, provided through the federal Coronavirus, Aid, Relief and Economic Security (CARES) Act, assist eligible students with expenses related to the disruption of campus operations due to the Coronavirus pandemic. Eligible expenses may include food, housing, course materials, technology, health care, and child care. To be eligible to apply, students must be enrolled full-time on one of OHIO’s campuses in fall semester 2020 and be eligible for federal financial aid. Federal guidelines indicate that students who are enrolled in an exclusively online program are ineligible.  

 You are strongly encouraged to complete an application if you have incurred eligible expenses as described above. Your eligibility to receive a grant from this fund will be determined based on a review of your application and fund availability. Priority will be given to students with high financial need, demonstrated on the 20-21 FAFSA, and to meet students’ technology needs. Submitting an application does not guarantee you will receive an OHIO CARES Relief grant. Please allow the Office of Student Financial Aid and Scholarships at least two weeks to process and review your application. We will send e-mail notification of your OHIO CARES Relief Fund grant eligibility to your Ohio University e-mail account. For questions, please contact financial.aid@ohio.edu.

 

Ohio University awarded OHIO CARES Relief grants September 11. The amount of each grant reflects the amount of expenses the student reported up to a maximum amount based on their population. All CARES funds have now been expended. Please see the status of grants awarded below: 

Applications Received 6351
Number of students enrolled less than half-time at the time of grant awarding 51
Number indicating COVID-19 expenses 6187
Number indicating no COVID-19 expenses 114
Number of OHIO CARES Relief Fund grants federally funded 2839
Number of OHIO CARES Relief Fund grants institutionally funded 3348
Grant amount ranges $100 - $500
Total amount awarded through Federal Funds $1,384,283

 

The final quarterly posting, as of October 10, 2020, is the final report that covers all remaining HEERF fund expenditures for Section 18004(a)(1) Student Portion funds.

 

2020-21 CARES Act Institutional Reporting

Ohio University received CARES Act Sections 18004(a)(1) Institutional Portion and 18004(a)(2) Strengthening Portion which requires quarterly reporting to be posted on this site. This report is due 10 days after the end of each calendar quarter apart from the first report which is due October 30, 2020.  This reporting starts with the September 30 report and will conclude when a final report has been posted.

 

September 30 report