Resolution to Read Letters of Explanation

Letter of Explanation

The GSS R&P requires each resolution to be read into the record. Currently, the reading of the resolution process is nearly always stopped by a call to suspend the reading. This format is a hindrance to the time and energy of the Assembly. Defaulting to a summary read by the primary sponsor would streamline the resolution process. As proposed, the full reading of the resolution would be required only with the motion and concurrence of voting members in attendance. In addition, this resolution will be an example for how to structure new resolutions.

Resolution 1718-XX: Resolution to Read Letters of Explanation

  1. Whereas, section 16.01 of the R&P designates that GSS has sole authority over the body’s R&P;
    and,
  2. Whereas, section 10.02 of the R&P defines resolutions in general; and,
  3. Whereas, section 10.02 requires the language of each resolution to be provided to the body in
    advance of meetings; and,
  4. Whereas, section 10.03 (h) requires the primary sponsor to submit a letter of explanation to
    accompany each proposed resolution; and,
  5. Whereas, section 10.06 defines the rules of debate for passage of resolutions; and, Whereas,
    section 10.06 (a) stipulates that resolutions are to be read into the record at the order of the
    Presiding Officer; and,
  6. Whereas, section 1.03 (a) allows for the suspension of the R&P with the approval of the voting
    members; and,
  7. Whereas, without exception in the 2017-2018 term, the readings of all proposed resolutions have
    been interrupted by a motion to suspend the reading; and,
  8. Whereas, the suspension of the reading by default would expedite the consideration of each
    resolution; and,
  9. Whereas, letters of explanation are neither submitted publicly nor part of Appendix A resolution
    formatting standards; therefore, be it,
  10. Resolved, that section 10.06 (a) be rewritten to read: “At the time at which debate on a resolution is scheduled, the Presiding Officer shall order the resolution’s letter of explanation to be read into the record. A call to read the unabridged resolution into the record can be made during the consideration of the resolution by the motion of
    a voting member and concurrence of voting members in attendance;” and, be it,
  11. Resolved, that this resolution and accompanying letter of explanation shall replace Appendix A of
    the R&P as an example of new resolution formatting standards.