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Planning Tools

Below you will find a list of helpful documents and links that will assist in the reservation process. If you have any questions, please contact our reservations office at 740.593.4021.

Virtual EMS Guide

A simple guide to assist you in making reservations on our Virtual EMS web application.

Virtual EMS Tutorial Videos

Conference Room Reservation Example

Major Event Space Reservation Example

Outdoor Reservation Example

Recurring Conference Room Reservation Example

Tabling Reservation Example

Equipment, Room and Staffing Rates

Rates for our services and rooms are located here.

Alcohol Application

All events held at Ohio University at which alcoholic beverages will be sold or distributed must comply with university policy requirements and must be approved in advance.

Digital Display Ads

To prepare a digital display ad, please make sure to make your reservation prior to submitting artwork. Artwork should be emailed to Erin Wooten ( Emails must include billing account number and the dates your display ad will run. The guidelines for the production of slides for online submission are available below:

  • 1068 pixels wide x 600 pixels high 72 dpi JPEG format (no optimization/compression necessary)
  • Must include the Ohio University department or registered student organization name on slide
  • Please include in email your billing account number and dates your display advertisement will run
  • All information must be submitted at least 3 business days prior to the first run date of your display


All banners must have a visible name or logo of the sponsoring department or organization. All banners should also have 4 grommets in all four corners. Banner dimensions are dependent on the location you have reserved. Please see the below for specification on banners. All lengths are maximum. 

3rd Floor Banner Railing North       28" x 284"
3rd Floor Atrium Banner South       28" x 257" 
4th Floor Atrium                               28" x 269"
5th Floor Banner Railing North       28" x 269"
5th Floor Atrium                               28" x 269"

All banners should be dropped off at the 4th floor Guest Service desk the day prior to the reservation. 

Event Planning Checklist

Easy to follow infographic listing the steps involved to having a successful event.

Event Schedule

Want to know what's going on in our spaces? Use our schedule on Virtual EMS to see!