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Reserve with Virtual EMS

Updates to Conference and Event Services Process

New requirements to reserve event space on campus

EMS, the space reservation system used by Conference and Event Services, is undergoing several changes. These changes include the transition of EMS ownership to the Office of Information Technology.

Due to these changes, all OHIO employees with current access to reserve Conference and Event Services spaces will need to re-register to maintain access to reserve event spaces on campus. This is to ensure appropriate access to event space reservations, including reservations in Baker University Center, Walter Rotunda, Galbreath Chapel or outdoor event spaces.

To complete the re-registration process, submit a service request and include the Oracle Account Number and a list of no more than TEN individuals from the unit with permission to reserve event spaces. The request should be completed by a budget authority. Please be aware that only faculty and full-time staff will be granted access to reserve spaces. Students are no longer able to reserve spaces on behalf of University Departments. (Student Organization leadership will be contacted in separate communications regarding these changes. Student Organizations will NOT need to re-register at this link.)

Please note the following dates:

Thursday, February 17 – Reservations will be unavailable for major event spaces from February 17-25 while updates are made.

* Please note that you will not have access to reserve any spaces until you submit a service request, and that request can take up to 5 business days.

Friday, March 18 – Deadline to register for access to Fall 2022 Opening Day

Wednesday, March 30 - Opening Day for Fall Semester 2022 Conference & Event Services spaces

Wednesday, September 14, 2022 - Opening Day for Spring Semester 2023 Conference & Event Services spaces

For questions about your current or future reservations within spaces that Conference and Event Services manages, please contact reservations@ohio.edu , call 740.593.4021 or contact your reservations coordinator.

Questions specific to EMS accounts, the EMS Webapp, or staff access to EMS accounts should be directed to the Office of Information Technology via the IT Service Desk.

Thank you for your patience with these changes to improve reservations across campus.

Once you have re-registered, you can book your events here!

Building Hours

Baker University Center

May 9 - August 15

Monday - Friday 7:30 AM - 7:00 PM
Saturday 10:00 AM - 7:00 PM
Sunday CLOSED

Galbreath Chapel

Open only during reserved event

Memorial Auditorium

Open only during reserved event

 

Opening Day Dates for Fall Semester and Spring Semester Reservations

  • Opening Day for Fall Semester 2022 is Wednesday, March 30, 2022 at 9am.
    • This will allow OHIO student organizations and departments as well as external customers to make reservations for August 14, 2022 through December 10, 2022 at the following venues on the Athens Campus:

      • Baker University Center

      • Walter Rotunda

      • Galbreath Chapel

      • Nelson Commons

      • The Front Room

      • Outdoor Spaces

    • The following spaces will be unavailable to reserve in EMS:

      • Memorial Auditorium
    • Opening day for Spring Semester 2023 is Wednesday, September 14, 2022 at 9am.
      • Same venues as above
  • To discuss your reservation needs, contact:
  • All Digital Display reservations can be made through Erin Wooten, dunne1@ohio.edu
  • Any questions about hosting a conference on campus can be directed to conferences@ohio.edu, or by contacting:
    • Nikki Ohms, Assistant Director of Conference Services, ohms@ohio.edu 

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