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Reserve with Virtual EMS

Updates to Conference and Event Services Process

New requirements to reserve event space on campus

EMS, the space reservation system used by Conference and Event Services, is undergoing several changes. These changes include the transition of EMS ownership to the Office of Information Technology.

Due to these changes, all OHIO employees with current access to reserve Conference and Event Services spaces will need to re-register to maintain access to reserve event spaces on campus. This is to ensure appropriate access to event space reservations, including reservations in Baker University Center, Walter Rotunda, Galbreath Chapel or outdoor event spaces.

To complete the re-registration process, submit a service request and include the Oracle Account Number and a list of no more than TEN individuals from the unit with permission to reserve event spaces. The request should be completed by a budget authority. Please be aware that only faculty and full-time staff will be granted access to reserve spaces. Students are no longer able to reserve spaces on behalf of University Departments. (Student Organization leadership will be contacted in separate communications regarding these changes. Student Organizations will NOT need to re-register at this link.)

Please note the following dates:

Wednesday, September 13, 2023 - Opening Day for Spring Semester 2024 Conference & Event Services spaces (Spring Semester 2024 dates include January 2, 2024 - August 11, 2024)

Wednesday, March 20, 2024 - Opening Day for Fall Semester 2024 Conference & Event Services spaces (Fall Semester 2024 dates include August 12, 2024 - December 14, 2024)

For questions about your current or future reservations within spaces that Conference and Event Services manages, please contact , call 740.593.4021 or contact your reservations coordinator.

Questions specific to EMS accounts, the EMS Webapp, or staff access to EMS accounts should be directed to the Office of Information Technology via the Technology Help Center.

Thank you for your patience with these changes to improve reservations across campus.

Once you have re-registered, you can book your events here!

Building Hours

Baker University Center

August 24 - December 16

Monday - Thursday 7:00 AM - 10:00 PM
Friday 7:00 AM - 12:00 AM
Saturday 7:30 AM - 12:00 AM
Sunday 10:00 AM - 8:00 PM


Galbreath Chapel

Open only during reserved event

Memorial Auditorium

Open only during reserved event


Opening Day Dates for Fall Semester and Spring Semester Reservations

  • Opening Day for Spring Semester 2024 is Wednesday, September 13, 2023 at 9am.
    • This will allow OHIO student organizations and departments as well as external customers to make reservations for January 2, 2024 through August 11, 2024 at the following venues on the Athens Campus:

      • Baker University Center

      • Walter Rotunda

      • Galbreath Chapel

      • Nelson Commons

      • The Front Room

      • Outdoor Spaces

    • The following spaces will be unavailable to reserve in EMS:

      • Memorial Auditorium
    • Opening day for Fall Semester 2024 is Wednesday, March 20, 2024 at 9am.
      • Same venues as above
  • To discuss your reservation needs, contact:
  • All Digital Display reservations can be made through Erin Wooten,
  • Any questions about hosting a conference on campus can be directed to, or by contacting:

Book your event