Ohio University

Reserve with Virtual EMS

Important Update:

As a result of COVID-19, Conference and Event Services will not be taking any new reservations for the 2020-2021 Academic Year. We hope to be able to bring EMS back online when Fall 2020 planning for Ohio University is complete. If you have any questions please contact your reservations coordinator, or email reservations@ohio.edu.


Ohio University Event Services offers an easy way for University constituents to make a reservation online with Virtual EMS. If you are unfamiliar with EMS please see the following guides to assist you in the reservation process. We offer a Training Guide [PDF] to our customers. If you have any additional questions about making a reservation, please call our reservations office at 740.593.4021.


Want to host a great event? The checklist below will guide you through the process and help you to keep in mind those tiny details that will make for a successful event.

Event Services planning checklist begins with the initial planning, where size, date, venue and budgets are determined. The next step is to provide an itinerary to event services staff. Next, add your event to the OHIO calendar. The week before the event should include steps which include scheduling facility walk-through and tech-check with event services. The day of the event involves setting up registration. Finally, after the event finalize payments for all services.

Event Support Details

Event Support
If you are planning an event that may require any setup beyond our basic arrangements, you must meet with our Event Planning staff at least 3 weeks prior to the event so we can help ensure the space meets your expectations.

A/V capability is provided in most conference rooms and event spaces within Baker University Center. Baker University Center uses VGA connections for projectors in all conference rooms and event spaces. For Apple computers or PCs without VGA, guests should bring the appropriate adapter and allow ample time to setup and test your equipment before your event. Please let our reservation staff know of all the a/v requirements you will be using to ensure your meeting or event space will be set-up correctly.

Ohio University Parking Services offers a wide range of parking options for individuals hosting meetings or special events on campus including permit issuance, lot/space reservation, and meter reservations. Space availability on campus cannot be guaranteed without the purchase of a lot or meter reservation, regardless of date or time. Contact Parking Services at 740-593-1917 for more information on special event parking options and costs.

Lot 122, the lot directly outside of Baker University Center, is a pay-by-hour lot. Parking is $1.00 per hour in this lot. A pay station is available at the lot entrance. Additionally, patrons may pay for parking within this lot and at any metered space on campus by using the ParkMobile application. For more information regarding parking using ParkMobile, visit http://us.parkmobile.com/ to set up your account and get started with the ease of Park and Go! Additionally, the pay station and all meters accept coins for those wishing to pay via this method. Limited parking is available in the Baker University Center pay to park garage located below Baker University Center. The fee is $1.00 per hour to utilize this facility. All other University parking lots require permits during posted, restricted times as noted on the sign located at each lot entrance.

Food & Beverage
All food and beverage served in Baker University Center must be provided by Ohio University Catering unless you have obtained special approval and an exemption form from Ohio University Catering and Environmental Health and Safety. Catering and other food requests must be submitted to Ohio University Catering, Room 125, 740-593-4035, no later than one (1) week prior to your event. Please see the following web-sites for the appropriate forms:

All food and retail operations in Baker University Center are operated by Culinary Services and offer a variety of food service options. Operational hours for the below venues are located at: https://www.ohio.edu/food/locations-hours
The Front Room Coffeehouse
West 82 Food Court
Latitude 39

Tobacco Free
Ohio University supports community wellness by prohibiting the use of tobacco products at the Athens campus. Thank you for helping to make OHIO a greener, healthier place to be! See www.ohio.edu/tobacco-free for more info. and join the conversation at #ReadyOHIO.

Event Sustainability
Ohio University is committed to becoming a more sustainable campus. If you would like to contribute to the efforts by hosting your event as a Green Event, please register your event here . If you have any questions or would like to learn more about Green Events and sustainability at Ohio University, please contact zerowaste@ohio.edu.