41.003: Partial-Semi-Month's Salary for Salaried Administrative Appointments

Status:

Approved

Effective:

November 15, 2024

Initiated by:

John Goodwin | Payroll Manager 

Reviewed by:

Herman ("Butch") Hill, Chair Policy and Procedure Review Committee 

Endorsed by:

Gary North | Vice President for Administration and Finance  

Approved by:

Stephen Kopp | Provost 

Signatures and dates on archival copy

  1. Overview

    This policy governs the payment of partial-semi-monthly salaries to those persons with salaried appointments who begin work on a day other than the first working day of the semi-monthly pay period, or terminate their employment on a day other than the last working day of the semi-monthly pay period.

    As a general rule, the payroll system will calculate any necessary partial salary payment for a salaried administrative appointment, in accordance with the calculation specified in part (C) of this policy. In cases where the payroll system is unable to handle the calculation correctly, it shall be manually overridden.

  2. Definition of working days

    Working days are Monday through Friday (five days per week) unless otherwise specified by the department head. Holidays falling on Monday through Friday, including those that are part of the winter closure, are considered working days.

  3. Calculating partial-semi-month's salary

    The partial-semi-month's salary is calculated by pro-rating, based upon the number of working days that the employee is on the payroll compared to the total number of working days in that particular semi-monthly pay period.

    Questions regarding the interpretation of this policy should be directed to the payroll department.

Forms, References, and History

  1. Forms

    There are no forms that are specific to this policy.

  2. References

    The following items are relevant to this policy:

    1. The Payroll Office home page.
    2. Policy 40.027, "Personal Leave for Administrative Employees."
    3. Policy 40.029, "Sick and Bereavement Leave for Faculty and Administrative Appointees."
    4. Policy 41.001, "Vacation and Winter Closure Time."
    5. Policy 41.007, "Twelve-Month Pay Option."
    6. Policy 41.016, "Furlough Policy."
    7. Policy 41.125, "Holidays."

  3. History

    Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

    Prior versions of this policy were approved on:

    1. November 15, 2024 (ESPC approved non-substantive updates) 
    2. August 10, 2016 (re-formatted) 
    3. June 11, 2004
    4. April 3, 1986
    5. November 12, 1970
    6. July 22, 1969