Ohio University

41.007: Twelve-Month Pay Option

Status:

Approved

Effective:

August 16, 2018

Initiated by:

Colleen Bendl | Chief Human Resource Officer

Endorsed by:

Deborah J. Shaffer | Vice President for Finance and Administration

Approved by:

M. Duane Nellis | President

Signatures and dates on archival copy
  1. Overview

    This policy establishes a uniform process regarding employee eligibility for twelve-month pay option.

    Ohio university permits all full-time and part-time faculty who have an appointment for nine, ten, or eleven consecutive months or two consecutive academic semesters to receive their pay in twenty-four equal installments, beginning with the first scheduled pay for the appointment period.

    See policy 41.003 and policy 41.004 for the methods used to calculate the un-equal installments used when the employment starts late or ends early.

    Administrative and classified staff appointments are not eligible for the twelve-month pay option.

  2. Process

    1. Eligible faculty must complete an authorization form no less than thirty days before the first pay date.

    2. Once the twelve-month pay option has been applied to the employee's payroll record, the decision is irrevocable within the period of the appointment. An employee may rescind his or her authorization to be effective with the succeeding appointment.

    3. Unless rescinded, the authorization will remain in effect for all future appointments that have a duration of nine, ten, or eleven consecutive months or two consecutive academic semesters.

    4. In situations of multiple appointments, only those individual appointments for nine, ten, or eleven consecutive months or two consecutive academic semesters may be considered for the twelve-month pay option. Specifically, multiple appointments of shorter duration will not be considered.

Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Vice President for Finance and Administration

  2. Chief Human Resource Officer

  3. Payroll Operations Manager

  4. Administrative Senate

  5. Faculty Senate