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Digital Toolbox: Surveys

At a Glance

Which tools to use?

  • Microsoft Forms can be used to make simple surveys and self-graded quizzes, but by requesting help from the Service Desk, you can use Forms to automate things like:
    • Approval processes with multiple steps and approvers
    • Custom email notifications based on response criteria
  • Qualtrics is a powerful survey platform with a wide variety of question types, email triggers, distribution options, and collaboration settings ideal for data collection and research projects.
  • REDCap - Research Electronic Data Capture (REDCap) is a secure, web-based application for building and managing online surveys and databases for research applications. REDCap is ideal for projects collecting data in community settings and in multi-site projects such as clinical trials.

Feature Comparison

Feature Microsoft Forms Qualtrics REDCap
Question type: Multiple choice Yes Yes Yes
Question type: File upload Yes Yes Yes
Display logic & branching Yes Yes Yes
Allows for anonymous responses Yes Yes Yes
Built-in distribution via email No Yes Yes
Built-in distribution via SMS No No No
Ability to track which individuals have responded No Yes Yes
Automated email reminders No Yes Yes
Other configurable email triggers No Yes Yes
Download raw response data Yes Yes Yes
Automated accessibility/usability review No Yes No

 

Question Type

Question Types Microsoft Forms Qualtrics REDCap
Multiple Choice Yes Yes Yes
Text Entry Yes Yes Yes
Rank Order Yes Yes Yes
Matrix Table No Yes Yes
Slider Yes Yes Yes
Side by Side No Yes Yes
Constant Sum No Yes Yes
Hot Spot No Yes No
Graphic Slider No Yes No
Drill Down No Yes Yes
Pick Group and Rank No Yes Yes
Heat Map No Yes No
Net Promoter® Score Yes Yes No
Highlight No Yes No
Signature No Yes Yes
Timing No Yes No
File Upload Yes Yes Yes
Screen Capture No Yes No
Captcha Verification No Yes Yes
Likert Yes Yes Yes
Branching Yes Yes Yes
Meta Info No Yes Yes

 

Distribution Option

Distribution Option Microsoft Forms Qualtrics REDCap
Via email Yes Yes Yes
Via link Yes Yes Yes
Via social media No Yes No
Via SMS No No No
Via QR code Yes Yes Yes
Allows anonymous submissions Yes Yes Yes
Ability to track individual respondents No Yes Yes
Set start and end dates for response collection Yes Yes Yes

 

Collaborative Option

Collaborative Option Microsoft Forms Qualtrics REDCap
Allows multiple collaborators Yes Yes Yes
Allows non-OHIO collaborators Yes Yes Yes
Allows OHIO collaborators Yes Yes Yes
Configure whether an individual collaborator can activate/deactivate a survey No Yes Yes
Configure whether an individual collaborator can copy a survey project No Yes Yes
Configure whether an individual collaborator can distribute a survey No Yes Yes
Configure which survey data individual collaborators have access to No Yes Yes