AMP Terms and Acronyms Glossary

There are many new terms associated with Oracle Cloud. Use this list as a reference – we will add to it over the course of the initiative.

Term	Definition
Chart of accounts	The chart of accounts serves as the foundation for how financial data is categorized and reported at OHIO, directly impacting the accuracy of management reporting, financial statements, and compliance. A well-designed chart of accounts is critical to an enterprise system implementation, as it enables consistent data structures, supports streamlined processes, and ensures the system can deliver meaningful, reliable insights for decision-making across the institution.
EBS	EBS stands for E-Business Suite, which is the decades-old, legacy Oracle HR and finance system currently used by the University and will be replaced by the Administrative Modernization Program.
ERP	ERP stands for Enterprise Resource Planning; in Oracle Cloud, ERP refers to finance-related modules that handle core financial operations, including the general ledger, procurement, accounts payable, and projects; in common usage, ERP may also refer to the entire system comprised of both human resources and financial modules.
HCM	HCM stands for Human Capital Management, Oracle Cloud's term for all human resource-related modules, including recruiting, benefits, performance management and time tracking.
IDM	IDM stands for Identity Management, which is the framework for creating, maintaining, and securing user identities (for example, assigning OHIO IDs to all faculty, staff and students) and their access to systems, ensuring individuals have appropriate access based on their roles throughout their lifecycle with the institution. Oracle Cloud uses role-based security to manage system access, granting permissions based on employees’ roles and positions.
Implementation	Implementation is the process of moving our current data and processes to Oracle Cloud. Because many of our current processes developed based on limitations of our current systems, our implementation will also include updating our processes to match the best practices Oracle Cloud was designed to support. The Oracle Cloud implementation is planned to begin in January 2027 and be available to OHIO faculty and staff to use in daily work beginning in January 2029.
Implementation partner	The implementation partner is hired by OHIO to help guide the Orace Cloud implementation, because it is a complex process where even small decisions can have big impacts in the future. The implementation partner brings technical expertise, higher education experience, and guidance on best practice processes. They work alongside OHIO experts with deep knowledge of our unique needs, history and processes to create the best system for OHIO.
Module	Modules are functional components of Oracle Cloud designed to automate and manage specific business processes, such as finance, procurement, or payroll. Modules can be implemented individually or together, allowing OHIO to tailor Oracle Cloud functionality to our specific needs.
Oracle Cloud	Oracle Cloud is the overall system purchased to replace our systems in human resources (My Personal Information) and finance (Oracle e-Business Suite), as well as several related systems. Oracle Cloud is hosted on the web (in the "cloud") instead of "on-premise" servers managed by OHIO employees, making updates and ongoing maintenance more streamlined.
Position management	Position Management defines the jobs within the University, including responsibilities and reporting lines. Each position represents a specific job within the University, with defined responsibilities, reporting relationships, and required qualifications. Position management helps ensure organizational structure is clear, consistent, and aligned with operational needs.
Readiness project	A readiness project is a set of planning, analysis, and preparation activities that take place before an organization launches a new enterprise system like Oracle Cloud. The goal is to ensure a smooth implementation by addressing organizational, technical, and some process-related requirements in advance. Readiness projects help prevent delays, reduce risk, and ensure that the new system will meet the University’s needs from day one.
Role-based security	Role-based security grants permission to systems like Oracle Cloud based on employees' roles and positions, rather than ad hoc individual requests. This ensures everyone has the access they need to do their job consistently and efficiently, while still maintaining a high level of security. Oracle Cloud uses role-based security as the primary way to determine what level of access an individual will have in the system based on the role(s) they hold.