Signature Authority

Pursuant to University practice, the Senior Vice President for Finance and Administration has delegated approval authority for execution of certain contracts to department administrators and managers. View the listing of positions with proper authority in the table below.

University Agreements Involving Payment or Receipt of Money or Other Consideration
Contract Type Amount Designated Authority
Procurement or leasing of goods, supplies, and services (including consulting services): $50,000 or less Planning Unit CFAO on university template
$100,000 or less ICA Game Guarantees on Legal Affairs approved template Athletic Director  
$500,000 or less Director, of Purchasing or AVP/Controller  
$250,000 or less Contracts Manager (in Central Purchasing)
$100,000 or less Contracts Coordinator (in Central Purchasing)
$1,000,000 or less VPFA  
Greater than $1,000,000 VPFA / President jointly  
PV of cashflows $1,000,000 or less VPFA   
PV of cash flows greater than $1,000,000 or less VPFA / President jointly  

Independent Contractor (IC): 

Honorarium Agreement 

Short Form Services Agreement

 

Planning Unit CFAO

 

 
Utility agreements: Any utility agreement Director of Energy Management or AVP Design and Construction

Gas/electric block purchase agreements

AVP Design and Construction
$10,000 or less without agreement Finance and Administration Business Service Center  
Greater than $10,000 without agreement Director of Energy Management or AVP Design and Construction  
Construction contracts (must follow university PAR processes): $100,000 or less AVP Design and Construction
$1,000,000 or less VPFA  
Greater than $1,000,000 VPFA / President jointly  
Real Estate agreements for purchase, sale, or gift: $1,000,000 or less VPFA
Greater than $1,000,000 VPFA / President jointly  
Real Estate leasing, appraisal, survey, title opinion, environmental survey transactions: $50,000 or less Director of Real Estate
PV of cashflow $1,000,000 or less VPFA  
PV of cashflows greater than $1,000,000 VPFA / President jointly  
Innovation Center occupant / lease transactions (OHIO as lessor only): PV of cashflows $25,000 or less Director of the Innovation Center or VP of Research
PV of cash flows $50,000 or less Director of Real Estate   
PV of cashflows $1,000,000 or less VPFA  
PV of cashflows greater than $1,000,000 VPFA / President jointly  
Dublin Campus event / space use transactions (OHIO as lessor only): $25,000 or less Project Manager, Dublin, or Senior Director, CHSP Central Ohio Programs and Partnerships
Greater than $25,000 See Real Estate leasing transactions  
Agreements for the sale of university goods or services, regardless of the price, including University consulting services; and the sale of any university asset, including contractual rights and privileges - Goods $100,000 or less Director Auxiliary Services, Transportation and Parking or AVP/Controller
$1.000,000 or less VPFA  
Greater than $1,000,00 VPFA / President jointly  
Agreements for the sale of university goods or services, regardless of the price, including University consulting services; and the sale of any university asset, including contractual rights and privileges - Services $100,000 or less Director, Strategic Sourcing or AVP/Controller
$1,000,000 or less VPFA  
Greater than $1,000,000 VPFA / President jointly  
Joint VP Authorizations
Contract Type Amount Designated Authority
Academic Agreements that involve the expenditure or receipt of funds, asset transfer, gift tax credit, or other financial obligations: Any amount VPFA jointly with Executive Vice President and Provost
Research subcontracts for an aggregate amount greater than $50,000 awarded to any one vendor in a 12-month period: $50,000 or less Director of Budget and Operations Research and Sponsored Programs or AVP Research and Sponsored Programs
Greater than $50,000 VP Research  
Performance agreements greater than $50,000 on approved Legal template: $50,000 or less VPSA  
Greater than $50,000 VPSA and VPSA jointly  
Other VPFA Regulatory and Operational Delegations
Contract Type Additional Details Designated Authority Options
Agreements in which obligations of other entities are modified or excused (other than legal settlements): Reserving bad debts for receivables AVP/Controller (with notification to VPFA)
Bad debt write-off VPFA and General Counsel  
Establishment of banking, securities, and other financial accounts or financial guarantees: All amounts Combination of any two signatures from:
  • VPFA
  • AVP/Controller
  • CFO, Ohio University Foundation
  • Executive Director, Treasury Management
  • Managing Fiduciary
Purchases, redemptions, or transfer of securities: All amounts

Combination of any two signatures from:

  • VPFA
  • CFO, Ohio University Foundation
  • Executive Director, Treasury Management
  • Managing Fiduciary
Manual or convenience checks: All amounts

Combination of any two signatures from:

  • VPFA
  • AVP/Controller
  • CFO, Ohio University Foundation
  • Executive Director, Treasury Management
  • Director of Payments
  • Bursar
Regulatory and/or tax-related payments and returns: Routine payroll employment taxes Director Taxation and Payroll or CHRO
Routine sales tax and use tax Director Taxation and Payroll or CHRO or AVP/Controller  
Routine real estate taxes

AVP/Controller or Legal Affairs 

 
990 & 990T

AVP/Controller VPFA

 
Other $1,000,000 or less

VPFA

 
Greater than $1,000,000

VPFA / President

 
Routine compliance reporting and regulatory permits pertaining to the operations of:

Environmental, Health & Safety, Utilities, Facilities Maintenance

AVP Facilities Management and Safety
Sustainability, Architecture, Design & Construction AVP Design & Construction  
Transportation, Parking and Fleet issues Director Auxiliary Services, Transportation and Parking Services  
Airport  AVP Auxiliaries or VPFA  
Moving and Surplus Director Auxiliary Services, Transportation and Parking Services  
Campus Safety & Policing

Chief OUPD / Chief Law Enforcement Officer

 
Insurance and Risk Management VPFA  
Grants and Contracts Accounting

Director or Manager Grants Accounting or AVP/Controller

 
Treasury, Bond compliance Executive Director, Treasury Management