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Enrollment Verification
Enrollment Status Guide
Undergraduate Students
12.0 hours or more = Full-Time Enrollment
6.0 – 11.5 hours = Half-Time Enrollment
0.5 – 5.5 hours = Less Than Half-Time Enrollment
Graduate Students
9.0 hours or more = Full-Time Enrollment
5.0 – 8.5 hours = Half-Time Enrollment
0.5 – 4.5 hours = Less Than Half-time Enrollment
Medical Students
9.0 hours or more = Full-Time Enrollment
5.0 – 8.5 hours = Half-Time Enrollment
0.5 – 4.5 hours = Less Than Half-time Enrollment
Enrollment Verification
Students often need official verification of their enrollment status sent to various agencies and organizations, including:
- Insurance companies
- Automobile dealers
- Prospective employers
- Credit card companies
- Pension fund companies
- U.S. Veterans Affairs (VA)
- Financial aid lenders and loan guarantors, via the National Student Clearinghouse
There are two options to obtain proof of your enrollment at Ohio University
- Enrollment verification is a service offered by the Office of the University Registrar. Contact the Office of the University Registrar to request an enrollment verification letter.
University Registrar staff will answer telephone inquiries, mail or fax official enrollment verification letters, and certify application forms relating to enrollment verification. Please contact: Registrar Services, (740) 593-4324, or email registration@ohio.edu.
- The National Student Clearinghouse offers enrollment verification letters online 24 hours/day, 7 days/week for a nominal charge. Visit them here.
Your schedule is available immediately upon registration and can be viewed online at My OHIO Student Center, which may be accessed from My OHIO portal - Academics tab. If this does not fulfill your needs, contact the Office of the University Registrar to request an enrollment verification letter. Phone (740) 593-4324, fax (740) 593-0216, or e-mail registration@ohio.edu.
Degree Verification
There are two options to obtain proof of your degree at Ohio University
- Ohio University has contracted with the National Student Clearinghouse to provide electronic services to the human resources community and others that need verification of Ohio University degrees awarded. To access the electronic services of the National Student Clearinghouse (our degree verification partner) click on the following address 24 hours a day, 7 days a week, 365 days a year: http://www.degreeverify.org. If you need assistance, contact the National Student Clearinghouse directly at (703) 742-4200. Customer Service Hours: Mondays through Thursdays, 9:00 a.m. to 7:00 p.m., and Fridays from 9:00 a.m. to 5:00 p.m., ET.
If you graduated from Ohio University after Spring Quarter 2010-11, contact the Office of the University Registrar by phone (740) 593-4324, fax (740) 593-0216, or email registration@ohio.edu.
- Degree verification is a service offered by the Office of the University Registrar. Degree verifications are available once the degree has been conferred (approximately four weeks after the end of the term). To request a degree verification letter, contact the Office of the Unviersity Registrar by phone (740) 593-4324, fax (740) 593-0216, or email registration@ohio.edu.
Loan Deferment
STUDENT LOAN DEFERMENT PROCESSING
Ohio University is partnered with the National Student Clearinghouse. Several times each academic term the University submits a report of students' enrollment status to the Clearinghouse which, in turn, supplies verification of enrollment to lending agencies.
Most lenders and loan servicing organizations that participate in the Clearinghouse also participate in our paperless deferment process. With this process, no paper forms need to be completed by either students or schools – the student simply calls his or her servicer to request a deferment. The servicer then posts a deferment to the student's account after the student's verbal order is matched against the Clearinghouse electronic data verifying in-school status.
If your lender needs a deferment form processed, bring it to Registrar Services, 115J Chubb Hall. We forward all deferment forms to the Clearinghouse. They will confirm your enrollment status has been sent to your lender. Ohio University does not provide this information directly to lending agencies. If you registered late or had an exception processed to your term registration, this information may not be reported until our next Clearinghouse submission for that term.
If you receive a collection letter from a servicer and you believe you should be in a deferred status, you should:
- Call your lending agency to see if they received a deferment form from the Clearinghouse after they sent you the collection letter.
- If after calling your servicer it still appears that your deferment was not processed, call the Clearinghouse at (703) 742-4200. A Clearinghouse representative can verify the date they received the deferment form, when the deferment was certified, when your enrollment status was certified, and to which lenders and guarantors your deferrable status was reported.
- If an emergency exists (e.g., you are being threatened with default), the Clearinghouse can intervene on your behalf by faxing another enrollment certification to your servicer. Further, it will work with your servicer to ensure that the form is processed on a high-priority basis.
If you need assistance, email service@studentclearinghouse.org.
Yvonne Nice revised this page on January 2, 2013. Please email comments or suggestions to registrar@ohiou.edu
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