Steps for Registering Your Student Organization
1. Get Organized
a. Review the list of registered student organizations at Ohio University to identify that no other organization has the same purpose and/or name as your organization.
b. Secure a faculty, administrator, or staff member to serve as your advisor.
c. Have an election for the president and treasurer positions of your organization.
d. If your organization plans to have a website, identify a web maintainer.
e. Write a constitution to help provide clarity, fair and equal consideration, and continuity in the regular operations of your organization.
2. Registration and Re-registration
a. Acknowledging the different purposes, programming levels, and financial obligations for student organizations, the Campus Involvement Center has developed a four-tier categorization system to facilitate the training and support specific to the needs of various organizations.
Beginning spring quarter 2011, organizations will be requested to select a tier that best describes their organization when completing the online registration form. The tiers are classified according to funding and programming needs. Programming refers to sponsoring events such as speakers, performers, conferences, fundraising events, etc. SAC stands for the Student Activities Commission. The tiers and their characteristics are as follows:
Tier 1 Organizations
-
Part of advisor’s main job responsibility is to advise the organization, and
-
Organization receives annual SAC funding or other annual University funding (with the exception of social Greek organizations), and
-
Meets minimum requirements to be a registered student organization
Examples of Tier 1 Organizations include but are not limited to: Club Sports, Programming Boards (UPC, BSCPB, ISU, POWER/GAMMA, tRAC), Residence Hall Councils, Student Alumni Board, Social Greek Organizations and Councils, and Student Senate.
Tier 2 Organizations
-
Has received quarterly SAC funding, engages in programming, and
-
Meets minimum requirements to be a registered student organization
Tier 3 Organizations
-
Has not received SAC funding, may or may not engage in programming, and
-
Meets minimum requirements to be a registered student organization
Tier 4 Organization.
-
Has not received SAC funding, does not engage in programming, and
-
Meets minimum requirements to be a registered student organization
The online registration form is used for both new and existing organizations. Click here to complete the form.
The following steps are mandatory to complete the registration process:
1) Agreement of Terms and Conditions
a. The Agreement of Terms and Conditions must be signed by the Advisor and President and returned to the Campus Involvement Center, 355 Baker University Center
2) Constitution and Bylaws
a. An electronic version of your organization's constitution and bylaws must be emailed to the Campus Involvement Center at involvement@ohio.edu
b. It is recommended that the constitution and bylaws be posted on your organization's Blackboard site under the content or document area
i. If your organization needs a template to create these, go to http://www.ohio.edu/campuslife/forms/upload/Sample-Const-and-Bylaws-051308.pdf
When these steps are completed, the student organization will be notified via email that a Blackboard account has been created. Administrator rights for your organization will be given to your advisor, president, and treasurer of the organization, who in turn can share or delegate the administration rights to a member(s) of your organization. For social Greek organizations who have off campus advisors, administration rights will be assigned to the presidents. If needed, your advisor or person delegated to administer the site can obtain online training for using Blackboard at http://bbsupport.ohio.edu/ and click on “Faculty How To.”
3) Enroll members on Blackboard
Registration Deadline
Following the open registration/re-registration period which begins spring quarter for the following school year, all mandatory information steps must be completed by July 1. Any organization that fails to meet the above stated requirements by July 1 will not be considered a registered student organization.
Student Organizations who register after July 1, will have 30 days after submission to comply with the requirements listed above. If an organization does not meet these requirement then it will not be considered a registered student organization.
