External Communications Policy – 31.001
This official Ohio University policy intends to ensure that communication and marketing materials disseminated by Ohio University can be easily identified as official or unofficial University websites, publications or messages. See:
Public Records Requests
Media should initiate their public records requests with University Communications and Marketing (c/o Scott Quad 173, Athens, Ohio 45701, 740.593.2200) or a member of the media relations team (email@example.com). The records will be obtained and reviewed by the Office of Legal Affairs and then provided to University Communications and Marketing, which will provide the records to the media.
The University’s public records request policy can be found at: http://www.ohio.edu/policy/40-007.html
Filming and Photography
News media are welcome to arrange a visit to the Athens Campus for purposes of filming, photography, or interviewing a student, staff or faculty member; however, we ask that such visits be prearranged with the Media Relations team. Unannounced visits are discouraged, and the University has the right to impose reasonable restrictions on news media if their visit obstructs business or academic operations or compromises student privacy.
The Media Relations team can help arrange an interview, recommend and secure film or photography sites, and arrange clearance for filming or photography as needed. We require the news media to seek permission or ask the University to sign a release allowing them to film or take photographs. In certain instances, the Ohio University Office of Legal Affairs may be involved in signing the release as there may be restrictions on what can be photographed or filmed and on how the photos or films can be used.
Commercial Filming and Photography
Permission from University Communications and Marketing is required for all commercial filming activity on Ohio University campuses, including photography or video. The Ohio University Office of Legal Affairs may be involved in facilitating the process, too.
Groups interested in commercial filming, video and photography projects on Ohio University campuses must contact UCM’s Media Relations team. Anyone wishing to film/photograph on campus for commercial purposes must submit a detailed description of the proposed project in writing, including:
- Specific location(s)/facilities to be depicted
- Requested date(s) and time(s) of filming
- Type of activity to be filmed
- Number of people involved, including cast and crew
- List of equipment and vehicles to be used (including props and machinery)
Note: The above information and a script synopsis must be submitted to University Communications and Marketing for review no less than 30 days before filming.
Photography and filming will be allowed at the sole discretion of the University and during times that are least likely to interfere with regular University business and activities. Requested locations must be inspected with a representative of University Communications and Marketing before and after filming. Any mention of Ohio University must be authorized by the University.
The University requires that all groups filming/photographing on Ohio University campuses must complete and sign a contract agreement with the University, outlining the details of the shoot, insurance requirements, costs and other terms and conditions.
Groups filming/photographing on campus must have adequate insurance and provide a certificate of insurance coverage prior to arriving on campus. Any damage to Ohio University property or personnel resulting from the project is the responsibility of the group undertaking the project.
Filming at The Ridges and the Former Athens Mental Hospital
Visiting the former Athens Mental Hospital and/or The Ridges for the purposes of paranormal research does not conform to the Ohio University or community view of how to protect the property and its heritage. The following are additional guidelines regarding access to The Ridges buildings and green spaces, including the former Athens Mental Hospital:
- Filming, videotaping, photography, and visiting in unoccupied, un-renovated or closed-off spaces at The Ridges, including the former mental health hospital, is strictly forbidden for safety reasons.
- Filming, videotaping, photography, visiting or taking any type of measurement in the context of paranormal activity is strictly forbidden.
- Filming, videotaping, or photography for which the end product is wholly commercial or for private gain is strictly forbidden.
Filming, videotaping, photography or visiting, either indoors or outdoors, is strictly forbidden between the hours of 5 p.m. and 8 a.m. Public hours are 8 a.m. to 5 p.m.
About Ohio University
Ohio University strives to be the best student-centered, transformative learning community in America, where approximately 40,000 students realize their promise, faculty advance knowledge, staff achieve excellence, and alumni become global leaders. OHIO is committed to fostering, embracing, and celebrating diversity in all its forms. Our Athens Campus offers students a residential learning experience in one of the nation’s most picturesque academic settings. Additional campuses and centers serve students across the state, and online programs further advance the University’s commitment to providing educational access and opportunity. Visit www.ohio.edu for more information.