|Approved on October 18, 2007||Signatures and dates
on archival copy
Executive Vice President and Provost
|Roderick J. McDavis|
All funds must be deposited with the appropriate office on the business day following the day of receipt, unless, at the end of a business day, the amount to deposit is less than $1,000 and the funds can be safeguarded. In that case, the deposit may be delayed until the third business day, or when the amount on hand reaches an amount equal to or greater than $1,000, whichever comes first.
Non-compliance with deposit deadlines will result in a notice of violation that will be copied to the appropriate Dean or Vice President, the Controller, and the Internal Audit office.
Checks received at Ohio University made payable to Ohio University should be restrictively endorsed upon receipt; contact the Assistant Bursar for endorsement stamp specifications. Checks received at Ohio University made payable to the Ohio University Foundation should also be restrictively endorsed upon receipt; contact the Foundation Accounting Office for endorsement stamp specifications.
An Electronic Departmental Deposit Module is available that provides departments with the ability to key deposits into the cashiering system. The department must then provide the funds and deposit number assigned by the system to the Cashier's Office. Contact The Assistant Bursar to request training for the Electronic Departmental Deposit Module.
Failure to comply with the above standards may result in your department being required to discontinue the practice of accepting credit cards.
If credit card records may have been compromised in any way, whether through malicious intent or due to a weakness in the handling, processing, or storing of credit card transactions, immediately notify the Office of the Bursar, or the Chief Information Officer or his or her designee, or both.
|Dick Piccard revised this file (https://www.ohio.edu/policy/51-001.html) on March 23, 2016.|