|Approved on November 24, 2008||Signatures and dates
on archival copy
Executive Vice President and Provost
|Roderick J. McDavis|
Date of Approval
|November 24, 2008|
This policy is intended to ensure:
If ATS cannot accommodate your air travel needs, please see Policy and Procedure 47.020, "Chartered Aircraft," for further information.
ATS will maintain detailed information on aircraft, services, and contact information online, linked through http://www.ohiou.edu/airport/.
ATS will be reimbursed for providing transportation from a valid account within the University accounting system. The responsibility for verifying that a flight has been scheduled for the purpose of conducting official University business shall rest with the administrative budget head to whose account the expense for the flight has been charged.
Please contact Airport Operations at 597-2600 for travel cost estimates.
On an overnight stay, the customer will be charged for hotel rooms, meals, and ground transportation for the crew.
The customer will be charged for all destination airport and fixed base operator ("FBO") fees. These fees may include landing, ramp, hanger, and servicing. Several of these fees can be avoided or reduced by flying to smaller airports. ATS staff can help to determine which airport best fits your needs.
Decisions regarding crew duty times will be in accordance with the Air Transportation Service department's operating manual and FAA regulations.
ATS staff will estimate the total cost and flight time required and will confirm the flight if an aircraft is available. An e-mail reminder will be sent to the person reserving the aircraft on the day before the trip occurs.
ATS has several resources to help accommodate ground transportation, catering, meeting rooms, and hotels at your destination. A physical address of the meeting location will also help us to recommend the most economical and accessible airport for landing.
In cases where priority rights have been exercised, ATS will consider several options to fulfill its obligation to the original customer. This could include repositioning the aircraft, exploring alternate departure times, or utilizing the services of an outside charter company.
If a customer reserves or holds a plane, and then cancels 7-14 days prior to the date of the trip, a $250 cancellation fee will be assessed.
When unable to land at Ohio University Airport (UNI) upon return from a trip, an alternate airport will be selected by the pilot after consultation with the passengers. Usually, the crew will rent a vehicle and bring the passengers to Athens if the alternate is nearby, such as Columbus or Parkersburg. There will be no charge to the passengers or department for the vehicle; however, the original charge for the trip will be assessed to the department.
|Dick Piccard revised this file (http://www.ohio.edu/policy/47-030.html) on May 15, 2013.|