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Administration Policy

41.007:  Twelve-Month Pay Option

Status:Re-formatted on June 22, 2016
Approved on May 7, 2012
Signatures and dates
on archival copy
Effective:July 1, 2012 
Initiated by:Julie Allison
University Controller
 
Endorsed by:Pam Benoit
Executive Vice President and Provost
 
Approved by:Roderick J. McDavis
President
 
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  1. Overview

    This policy establishes a uniform process regarding employee eligibility for twelve-month pay option.

    Ohio university permits all full-time and part-time employees who have an appointment for nine, ten, or eleven consecutive months or two consecutive academic semesters to receive their pay in twelve monthly installments for administrative positions or twenty-four equal installments for faculty positions, beginning with the first scheduled pay for the appointment period.

    See policy 41.003 and policy 41.004 for the methods used to calculate the un-equal installments used when the employment starts late or ends early.

  2. Process

    1. Eligible employees must complete an authorization form no less than thirty days before the first pay date.

    2. Once the twelve-month pay option has been applied to the employee's payroll record, the decision is irrevocable within the period of the appointment. An employee may rescind his or her authorization to be effective with the succeeding appointment.

    3. Unless rescinded, the authorization will remain in effect for all future appointments that have a duration of nine, ten, or eleven consecutive months or two consecutive academic semesters.

    4. In situations of multiple appointments, only those individual appointments for nine, ten, or eleven consecutive months or two consecutive academic semesters may be considered for the twelve-month pay option. Specifically, multiple appointments of shorter duration will not be considered.



Administrative Policy Manual

Andrea Swart revised this page
(https://www.ohio.edu/policy/41-007.html)
on January 30, 2017.
policy@ohio.edu

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