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Administration Policy and Procedure

40.110:  Employment Agency Fees


Re-formatted on July 8, 2016
Approved on February 27, 2005
Signatures and dates
on archival copy


when approved 

Initiated by:

James E. Kemper
Assistant Vice President for
Administration for Human Resources

Reviewed by:

Herman ("Butch") Hill, Chair
Policy and Procedure Review Committee

Endorsed by:

Larry Corrigan
Interim Vice President for Finance and Administration

Approved by:

Kathy Krendl
Interim Provost

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A.   Overview

This policy provides guidance pertaining to the use of employment agencies and the hiring of employees through employment agencies.

Planning unit heads are empowered within departmental budget limitations to do either of the following:

  1. Employ the services of placement offices or employment agencies, or

  2. Pay the employment fees of new employees hired through employment agencies.

This policy shall pertain only to clerical employees, technicians, and specialists, and not to faculty members or administrative officers.

B.   Process

Prior to authorizing the above services or payments, the employing department will obtain a written confirmation from university human resources that sufficient candidates to fill the position cannot be obtained through local channels, and that the use of an employment agency is an appropriate source of additional potential employees. Further, the employing department must obtain written approval in advance from the planning unit head, which includes vice presidents and deans.

University human resources secures and manages the contracts associated with employment agencies.


Proposed revisions of this policy should be reviewed by:

  1. Vice President for Finance and Administration

  2. Planning Unit Heads

  3. Classified Senate

Forms, References, and History

1.   Forms

There are no forms that are specific to this policy.

2.   References

The following items are relevant to this policy:

  1. Policy 40.038, "Recruitment and Hiring for Classified Positions."

  2. Policy 40.121, "Making Presidential Appointments."

3.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/40-110/.

Prior versions of this policy were approved on:

  1. February 27, 2005

  2. July 1, 1987

  3. March 26, 1974

  4. April 26, 1972

  5. September 20, 1971

  6. November 7, 1969

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Administrative Policy Manual

Dick Piccard revised this page
on July 8, 2016.

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