Ohio University

40.005: Performance Management for Administrators and Classified Employees

Status:

Approved

Effective:

January 22, 2021

Initiated by:

Colleen Bendl | Chief Human Resources Office 

Reviewed by:

Executive Staff Policy Committee

Endorsed by:

Deborah J. Shaffer | Senior Vice President for Finance and Administration, CFO and Treasurer 

Approved by:

M. Duane Nellis | President 

Signatures and dates on archival copy
  1. General policy statement

    Performance management activities should promote and support the institution’s commitment to developing and retaining a high-performing, diverse workforce critical to supporting Ohio university’s mission and initiatives. University Human Resources (“UHR”) manages official guidelines, procedures, timelines and tools to ensure a consistent and effective approach to performance management across the institution.

  2. Program objectives

    Ohio university will maintain a performance management program that:
    1.    Facilitates alignment of institutional goals and priorities with individual contributions of employees.
    2.    Enables supervisors to set expectations for employees in a collaborative manner.
    3.    Provides an effective framework for ongoing, useful feedback and coaching.
    4.    Ensures employees are provided formal feedback about their performance at least annually.
    5.    Provides objective and consistent methodologies for measuring performance facilitating the university’s merit-based compensation practices.
    6.    Promotes the professional growth and development of employees in support of more effective performance and succession planning.

  3. Annual Goal Setting and Evaluations

    Supervisors shall establish and record annual performance goals and expectations with their direct reports as early as possible in the performance cycle or when directed by their department or planning unit.  Before the end of the performance cycle, supervisors, including temporary or interim supervisors, shall complete a formal year-end evaluation.  Excluding executive level positions, all evaluations shall be reviewed and signed by the supervisor and the second level supervisor or designee as specified in operational guideless.

    Supervisors should refer to https://www.ohio.edu/hr/hire-manage/performance-management for specific forms, guidelines, tools, and other resources to be used in the performance management process.

    Non-compliance will be escalated to achieve compliance. 

    Performance evaluations are not grievable. Employees may submit additional comments to be included in their personnel file with their completed evaluation. Employees that feel that their evaluation is a violation of policy 40.001 Equal Employment and Educational Opportunity, should contact The Office of Equity and Civil Rights Compliance.

Reviewers

Proposed revisions of this policy should be reviewed by:

1.    Administrative Senate 
2.    Deans
3.    Vice Presidents
4.    CFAOs