Onboarding Instructions for New Hires

Hours Per Week

Weekly Requirements of the LCL / Peer Leader Position

a. Staff Meeting, called a Success Team Meeting (STM): 1 hour

b. Meeting with your UC 1900 or UC 1500 Instructor to plan upcoming class: 1 hour

c. UC 1900 Learning Community Seminar class: 80 minutes or UC 1500 Campus Connections class: 50 minutes

d. Scheduling a time to connect with the community, study sessions, or meeting individually or in a small group with your community: 2-3 hours (variable by week)

Total minimum: 5 hours

On average, an LCL works 8 hours per week.  The position allows 10 hours per week (outside of the weeks of training or Welcome Week).


Ohio Student Employment Work Week Limits


Summative for all on-campus positions:

a. 25- hours per week

b 20- hours per week for International Students


Pre-Training Checklist 

Training will include getting to know other student leaders and learning the expectations of your new position. You are not able to work or be paid until your hiring process is completed. Here is how you can be prepared: 

1. HR Hiring Packet: Complete and Upload


Upload the forms emailed to you using the HR Hiring Paperwork Upload Link

Tip: You can print them out, complete them, and then take a picture of them and upload.  Not all of the forms can be filled in online and submitted, particularly depending upon what software you may have.


-New Student Employee Information Sheet    (Hiring Campus: Athens; Department: Learning Community Programs; Start Date is April 16, 2023 or the hire date on your offer letter; Name of supervisor: Barb Remsburg)

-Statement Concerning Your Employment in a Job Not Covered by Social Security

-Acknowledgement of Receipt of Ohio Ethics Law and Auditor of State Fraud Reporting System Information

-W-4 Employee's Withholding Certificate

-Employee's Withholding Exemption Certificate

-Direct Deposit Authorization Form

-City Tax Withholding

2. Complete Form I-9 

Form I-9 is required to verify the identity and employment authorization of individuals hired for employment in the United States. This applies for both citizens and noncitizens.   

Complete the online portion before going to show your identification documentation.

Complete your I-9

Show Proof of Identification and Employment Authorization

See your Offer Letter for Instructions on when and to whom you are able to show your identification materials for this position.  Do not go to HR. 

As part of Form I-9, employees must present their employer with acceptable documents evidencing identity and employment authorization.  

Documents must be original and presented in person (virtual meetings are not acceptable)- no photocopies or pictures.  

From the official list of acceptable documentation, you will need one document from list A OR one document from list B AND one document from list C.  

If you do not have these documents, please obtain them in order to be hired. 



Collect Bank Account Information for Direct Deposit 

You will need to determine your bank name, address, routing number, and account number.  

Review OPERS Information  

Employees of Ohio University do not pay into Social Security. OPERS (Ohio Public Employees Retirement System) is the retirement program for all employees who work for Ohio University. When completing new hire paperwork, you will be asked if you would like to opt out of OPERS. 

Be prepared to make that decision, as it is an irrevocable decision for the entire period that you are continuously employed and working as an eligible student employee at OHIO. 



Questions? Contact your Supervisor.