Budget - Student Compensation - B05.19

Purpose

This procedure includes general guidelines regarding the costs of all compensation that will be paid to OHIO students from sponsored projects. Always check the funding agency’s guidelines for requirements about appropriate charges. Compensation paid to students as, or in lieu of, salaries and wages charged to federal grants is regulated under the OMB Uniform Guide 2 CFR §200.466(b) Scholarships and student aid costs.

Scope

This procedure applies to all sponsored projects subject to OU Policy 19.045 Administering External Grants and Contracts set up as separate accounts in the OHIO Financial Management System (FMS).

Procedure

When considering whether to request external funds to support a student, you should first consult your department guidelines on student compensation.

Sponsor requirements for student compensation vary widely. Most federal sponsors require tracking effort for students. Students must comply with conflict-of-interest disclosures of financial interest and conflict of interest training. Principal Investigators are discouraged from listing students as key personnel that do not meet the definition, since named “Key Persons” incur additional burden and audit risk.

Undergraduate Students

Graduate Appointment Resources for Faculty and Staff

Escalation Due to Planed Pay Increases

Depending on the planned start-date and duration of your project, you may need to include pay increases to ensure that your budget will have enough funds to cover personnel costs. If project activities will take place after the current fiscal or academic year ends, calculate a 3-5% raise per person for each year of the project. If you know the amount of next year’s increase at the time you are developing a budget, include the known increase for next year then budget a 3-5% pay increase for any subsequent years of the project. While increases have been lower than 3-5% in recent years, budgeting for that level of increase is prudent so the institution is able to cover any unexpected costs.

Questions

Questions regarding this procedure can be sent to orsp@ohio.edu. 

Forms/Templates

Contact your Sponsored Programs Manager for the appropriate budget template

Roles and Responsibilities

OWNER: PI/PD

CONTRIBUTOR: CFAO/BUM, ORSP

APPROVER: Chair, Dean