Ohio University

Intent to Submit - B01

The intent to submit notification to the Office of Research and Sponsored Programs (ORSP) signals to the Sponsored Projects Manager (SPM) that you intend to move forward with a proposal submission. It is not necessary for your proposal to be complete at this point. The SPM will assist you with the following preliminary actions:

  • Principal Investigator (PI)/Project Director (PD) Eligibility
  • Institutional Eligibility
  • Guideline Interpretation
  • Budget Review
  • Submission Deadline Adherence

ORSP recommends that you initiate an intent to submit early in the process. Submission deadline adherence is critical and ORSP may have multiple submissions for the same opportunity. Be aware that ORSP places priority on proposals already in the queue.


This procedure applies to all sponsored projects subject to OU Policy 19.045 Administering External Grants and Contracts set up as separate accounts in the OHIO Financial Management System (FMS).

Methods to request an Intent to Submit

Directly from Pivot

At the bottom of each opportunity in Pivot is a link to submit an intent to submit. This triggers an email to the ORSP Service Center of your intent to submit with the URL link to the Pivot opportunity.  Click here for instructions on how to use Pivot.

Create an ORSP Service Center Ticket

E-Mail or Call the ORSP Service Center at ORSP@ohio.edu or call (740) 597-ORSP (6777) with the required information

Contact your SPM directly (Use the Grant Manager Directory to locate your SPM)

Information Required for an Intent to Submit

  • Sponsoring Agency or Organization
  • Submission Deadline
  • Copy or Link to sponsor guidelines and/or application
  • List of collaborators (if applicable)

The SPM will confirm your request and prepare a timeline/checklist for your submission.


Training is available through ORSP upon request.  Submit request for training to ORSP@ohio.edu.

Roles and Responsibilities