Adding Study Team Personnel: A Quick Guide

Adding study team personnel requires completion of three key steps: adding the individual to the IACUC protocol, completing required CITI training, and enrolling in the Occupational Health & Safety Program. All steps must be completed before a study team member may begin work.
 

1) Add Them to The Protocol

  • Add the individual(s) as a study team member in the Personnel section of the Cayuse Animal Oversight Protocol form. During this step, the PI will indicate the procedures or activities the individual will be involved in and include a brief summary of their relevant training and experience, or how they will be trained for their role.
  • Study team personnel can be added to the protocol when you transition your protocol into Cayuse. If you are already using Cayuse, you may submit an amendment specifically to add personnel.

  • Important Note for students- Students who will be listed as study team members for the first time must request a Cayuse account before they can be added to the IACUC protocol. They will not appear in the Personnel database until their account has been created. Students must first complete this form: Cayuse Individual Account Request Form 

    NOTE: Account set up is a manual process, please allow 1-2 business days. The student will receive a notice from Cayuse when the account set up is complete. 

2) Complete Required IACUC Training

  • All study team members must complete 1) the Working with the IACUC - Investigators, Staff and Students – IACUC (ID 26870) course in CITI Program.

  • All study team members must complete 2) the "Working with _____ " animal specific course for their chosen research animal type. For example, if your protocol involves mice, all study team personnel must complete the Working with Mice in Research Setting course in CITI Program. 

    NOTE: CITI offers a variety of animal specific courses including but not limited to: Working with Wildlife, Working with Fish, Working with Swine, etc., please contact compliance@ohio.edu if CITI Program does not have a course for your research subject.

  • Each study team member must follow this Link to CITI Program to create an account in CITI Program and complete the required courses.

    NOTE: IACUC administrative staff will verify training completion directly in CITI, so there is no need to upload or email proof of training.

3) Complete Required Safety Training (New)

Each study team member must follow this Link to Canvas to enroll and complete the required Allergy Risks in Animal Care Facilities training program. 

NOTE: Environmental Health & Safety administrative staff will verify training completion directly in Canvas, so there is no need to upload or email proof of training. If you have questions about this course, please contact safety@ohio.edu.

4) Enroll in The Occupational Health & Safety Program

  • All study team members must enroll in the Occ. Health & Safety Program before beginning work on the protocol.

  • Each study team member must follow the  Link to Occ. Health Enrollment Form to enroll in the program. 

     

    NOTE: Steps 1-4 MUST be completed before the study team member can begin work on the protocol. The IACUC will not issue approval for personnel amendments until the new study team member(s) has completed the required training AND enrolled in the Occ. Health Program. Prospective study team personnel may find it beneficial to begin working on Steps 2 and 3 as soon as possible, as progress can be made on these items while other steps are still under review.

If you have questions about adding study team personnel, please contact compliance@ohio.edu for assistance.