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40.063: Flexible Work Schedule, Flexible Hours, and Flexplace for Administrators




November 30, 2012

Initiated by:

Linda L. Lonsinger | Chief Human Resource Officer

Endorsed by:

Pam Benoit | Executive Vice President and Provost

Approved by:

Roderick J. McDavis | President

Signatures and dates on archival copy
  1. Overview

    As a matter of work-life balance, Ohio university supports a progressive work culture and provides, where appropriate, flexible work schedules, flexible hours, and flexplace options for administrators. Ohio university acknowledges that there are growing demands on staff, as well as the growing demands on university space and energy requirements. Additionally, the university recognizes as a public entity, it is charged with using resources in the most efficient and effective manner.

  2. Flexible work schedules, flexible hours, and flexplace options

    1. Flexible work schedules

      Flexible work schedules may include such options as a compressed work week (for example, four ten-hour days, four nine-hour days and one four-hour day, etc.), or may include alternative start and end times to the work day. Flexible work schedules will not reduce the number of hours required to be worked by an employee. For example, a full-time employee will be required to work forty hours in a work week.

    2. Flexible hours

      An additional purpose of this policy is to recognize occasional excess hours worked by an employee. A supervisor may approve reasonable, intermittent flexible hours in recognition of hours worked that are clearly in excess of the standard work week at Ohio university.

      In such cases, the flexible hours option involves the downward flexing of the number of work hours in any given week and should be implemented within a reasonable time frame and as close to the period of excess hours worked as possible.

    3. Flexplace

      Flexplace work options include working from home or an alternate location for one or more days per week.

  3. Use of flex options

    The options for flexible work schedule, flexible hours, and flexplace are available when appropriate and at management's discretion. The "Guidelines for Flexible Work Schedule, Flexible Hours, and Flexplace for Administrators" sets forth the mandatory requirements for managers and administrators; it must be reviewed prior to granting a flex option. Flex options may be initiated by managers or affected administrators. The appropriate agreement form must also be completed prior to commencement of any flex options.


Proposed revisions of this policy should be reviewed by:

  1. Vice Presidents

  2. Deans

  3. Chairs and Directors

  4. Other Planning Unit Heads

  5. Administrative Senate