Ohio University

24.001: Alcoholic Beverages on University Property and in Fraternity and Sorority Houses

Status:

Approved

Effective:

February 22, 2019

Initiated by:

Dustin Kilgour | Executive Director of Event Services

Endorsed by:

Jason Pina | Vice President for Student Affairs

Approved by:

M. Duane Nellis | President

Signatures and dates on archival copy
  1. Purchasing, serving, and selling alcoholic beverages

    1. University departments, registered campus organizations and approved users of university facilities may serve or sell alcoholic beverages on university property subject to compliance with this policy.

    2. University departments may serve or sell alcoholic beverages on university property only in connection with approved business-related events or activities that promote the teaching, research, or service mission of the university. Approved business-related events or activities must have as their primary purpose one of the following:

      1. Establishing and maintaining effective communications and relationships with persons or organizations outside the university

      2. Facilitating effective communications and relationships with alumni, boards, advisory groups, and other members of the university community

      3. University fundraising

      4. Employee recognition or development

    3. University funds may not be used to purchase alcoholic beverages. University foundation funds may be used to purchase alcoholic beverages for approved events only in accordance with the university expenditure policies, including policy 55.003 and the policies referenced by it.

    4. University funds allocated to registered campus organizations may not be used to purchase alcoholic beverages. Funds collected through an organization’s voluntary dues, donations, or fund-raising may be used to purchase alcoholic beverages if the purchase and use of those beverages is in accordance with this policy and state and local laws.

    5. A department, registered campus organization, or approved user sponsoring an event at which alcoholic beverages will be used or sold must submit an application to sell or use alcoholic beverages to the Ohio university chief of police and to the executive director of Baker university center, ("the director"). If alcoholic beverages will be used or sold, the application should be submitted no later than thirty days prior to the event in question.

      1. Prior to submission to the director, all applications must be approved and signed by the university official responsible for supervising the facility or outside area in which the event will be held.

      2. An application submitted by a university department must be approved and signed by the department’s planning unit head prior to submission to the director.

      3. An application submitted by a registered campus organization must be approved and signed by the organization’s university advisor prior to submission to the director.

      4. The application must identify an individual affiliated with the applicant who will be responsible for supervising the event and ensuring compliance with this policy and any relevant state and local laws. This individual must be present at the event and may not consume alcoholic beverages during that time.

      5. Applicants for events that involve the sale of alcoholic beverages must comply with section (B), below.

      6. An event at which alcoholic beverages will be used or sold may not be held unless written approval of the application to sell or use alcoholic beverages is granted by the director.

  2. Permits for the sale of alcoholic beverages

    1. If attendees at an event will directly or indirectly pay for the alcoholic beverages that are served, a permit must be obtained from the Ohio department of commerce, division of liquor control.

    2. Information about division of liquor control requirements for permits as well as the necessary applications forms can be obtained from the director.

    3. Departments, registered campus organizations, and approved users sponsoring events at which alcoholic beverages will be sold are responsible for submitting the necessary application forms to the division of liquor control and for paying the required fees. Division of liquor control applications must include the signatures of the director and the chief of the Ohio university police department.

    4. The sale of alcoholic beverages at events held in Baker university center, Templeton-Blackburn memorial auditorium, Shively dining hall, Walter hall, and Nelson commons must be conducted under the division of liquor control permits held by the university.

    5. The sale of alcoholic beverages at events held in Peden stadium and the Convocation Center must be conducted under the division of liquor control permits held by the university or by a contracted third-party concessions vendor.

  3. University housing

    1. Any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of his or her own room or the room of another person of legal age.

    2. Use of alcoholic beverages is not permitted in the lounges, mods, and public areas of the residence halls.

  4. Fraternity or sorority housing

    1. Any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of his or her own room within a fraternity or sorority chapter facility or in the room of another person who is at least twenty-one years of age.

    2. Use of alcoholic beverages is not permitted in the common areas of the fraternity or sorority chapter facilities or on the property of fraternity or sorority chapter facilities.

  5. Alcoholic beverages related to Ohio athletics and sporting events

    1. Any sale or use of alcoholic beverages related to "tailgating" activities will be allowed only in designated areas. This area must be limited and maintained while alcoholic beverages are being served; this includes controlled access and proper signage in and outside of the controlled area.

    2. This activity will be conducted under the auspices of a F or F2 permit issued to the university for this purpose.

  6. Violations

    1. University employees who violate this policy or state or local laws governing alcoholic beverage sale or consumption are subject to discipline.

    2. Students or student organizations that violate this policy or state or local laws governing alcoholic beverages sale or consumption may be referred to the office of community standards and student responsibility.

Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Vice President for Student Affairs

  2. Dean of Students

  3. Director of Housing and Residence Life

  4. Director of Community Standards and Student Responsibility

  5. Ohio University Chief of Police

  6. Student Senate

  7. Graduate Student Senate

  8. Executive Director of Event Services

  9. Faculty Senate

  10. Administrative Senate

  11. Classified Senate