Ohio University

19.051: Guidelines for Sponsored Research

Status:

Approved

Effective:

August 3, 2012

Initiated by:

Shane Gilkey | Assistant Vice President for Research and Sponsored Programs

Endorsed by:

Pam Benoit | Executive Vice President and Provost

Approved by:

Roderick J. McDavis | President

Signatures and dates on archival copy
  1. Overview

    This policy provides for the approval and endorsement of proposals soliciting external funds in support of research and other activity at Ohio University.

    The Office of Research and Sponsored Programs (ORSP), Vice President for Research, has the responsibility for assisting all eligible investigators in identification of sources of support for research and other activities, assistance with preparation of proposals, and all non-financial administrative oversight of grants, contracts, and other support agreements, excluding unrestricted student financial aid and charitable gifts.

    All proposals for external support of research and other sponsored activity, exclusive of unrestricted student financial aid and charitable gifts, must be signed by the Vice President for Research or his or her designee prior to submission to a prospective sponsor.

    All contracts, agreements, or other documents committing university resources and accepting external funds must be signed by the Vice President for Research or his or her designee.

    The Assistant Vice President for Research and Sponsored Programs has been designated by the Vice President for Research as an authorized institutional official to approve and endorse all proposals for both the main campus and all regional campuses.

    Deans of colleges or regional campuses, Principal Investigators (PIs), Project Directors (PDs), department chairs, school directors, center or institute directors, etc., are not authorized to endorse proposals to potential sponsors, nor to negotiate and execute agreements and contracts that commit university resources.

  2. Process

    The Office of Research and Sponsored Programs (ORSP) reviews and approves proposals based on format, content, adherence to guidelines, and university policy.

    Proposals may be prepared for submission by Principal Investigators (PIs) or Project Directors (PDs) on behalf of Ohio University. Please refer to Policy 19.050.

    Prospective proposals require minimum documentation criteria to be met before approval will be granted. Please refer to Policy 19.050. Proposals that are not processed in accordance with Policy 19.050 may not be granted institutional approval.

    Successfully funded proposals require minimum criteria to be met before account activation will take place. Please refer to Policy 19.045.

    Proposals for external support of research and other sponsored activity must include the maximum Facilities and Administrative Cost (F&A) recovery (also referred to as indirect cost or overhead). Please refer to Policy 19.053.

Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Vice President for Research

  2. Vice President for Finance and Administration

  3. Vice President for University Advancement

  4. Council for Research, Scholarship and Creative Activities

  5. Associate Deans for Research

  6. Faculty Senate

  7. Administrative Senate