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Academic Policy and Procedure

12.001:  Posthumous Awarding of Undergraduate Degrees

Status:Approved on May 10, 2012Signatures and dates
on archival copy
Effective:August 27, 2012 
Initiated by:Debra M. Benton
University Registrar
Endorsed by:Pam Benoit
Executive Vice President and Provost
Approved by:Roderick J. McDavis

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I.   Overview

This policy establishes guidelines for awarding undergraduate degrees posthumously.

See also Policy 12.002.

At the request of a parent, guardian, spouse, or child of the decedent, Ohio University will award a baccalaureate degree posthumously to a student providing the student was in good academic standing at the time of death, in a degree program, and, for a baccalaureate degree, had entered his or her senior year at the time of death. An associate degree may be awarded posthumously to the student in good academic standing who had entered the second year of the associate degree program and had completed at least 40 semester hours of credit.

II.   Process

It is appropriate for any interested party to initiate consideration of awarding the degree, but the formal request must come from the family member to the student's academic dean (the dean of the college or campus that awards the degree).

The dean sends a memo to the Office of the University Registrar asking that the degree be awarded posthumously as of the appropriate degree-conferral date. This memo must indicate that the request came from or was approved by the family.

The Office of the University Registrar will waive the application fee.

The Office of the University Registrar will mail the diploma to the family member or, if desired, give it to the dean or other appropriate University official for presentation in a private gathering as a special gesture to the family. Upon the request of the academic dean, the Office of the University Registrar will make a special effort to get the diploma early.


Proposed revisions of this policy should be reviewed by:

  1. Dean of Students

  2. Associate Provost for Faculty and Academic Planning

  3. Executive Dean of Regional Higher Education

  4. Faculty Senate

Forms, References, and History

A.   Forms

There are no forms that are specific to this policy.

B.   References

The following item is relevant to this policy:

  1. Policy 12.002, "Posthumous Awarding of Graduate Degrees."

C.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/12-001/.

Prior versions of this policy were approved on October 28, 2002, and April 17, 2001.

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Administrative Policy Manual

Dick Piccard revised this page
on March 18, 2016.

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