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Administration Policy and Procedure

41.125:  Holidays for Administrative Presidential Appointees and Classified Employees

Status:Approved on September 28, 2015Signatures and dates
on archival copy
Effective:30 days after approval 
Initiated by:Colleen Bendl
Chief Human Resource Officer
Endorsed by:Stephen Golding
Vice President for Finance and Administration
Approved by:Roderick J. McDavis

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A.   Eligibility

The following categories of employees are eligible for the holidays identified in this policy:

  1. Full-time and part-time employees, excluding temporary and intermittent appointments.

  2. "Group I," "Group II," "Group IV," and "Clinical" faculty, as defined by the "Faculty Handbook."

B.   Policy

This policy complies with federal and state laws and Ohio university trustees' action, and provides for the maximum possible predictability of holidays for planning purposes.

The university will be closed in observance of holidays as approved by the Ohio university trustees.

  1. A holiday which occurs on a Saturday will be observed on the preceding Friday; a holiday which occurs on a Sunday will be observed on the following Monday.

  2. Security and vital services staff (e.g., heating plant and Ohio university police department) will be required to work on holidays to maintain the vital services of the university.

  3. To the extent practicable, department heads and chairpersons should afford the maximum opportunity for employees to schedule time off for the express purpose of observing legitimate religious holidays. Such time off may be in the form of vacation leave or time off without pay.

  4. If an administrative presidential appointee works on a holiday, he or she may take compensatory time off (at the rate of one hour off for every hour worked on the holiday) within the same fiscal year, scheduled with the approval of the department head.

    Any compensatory time not taken within the same fiscal year as the holiday will be forfeited.

  5. Employees are eligible for holiday pay for that portion of any holiday on which they would normally have been scheduled to work. Intermittent and emergency employees do not qualify for holiday pay.

  6. Holiday pay is not applicable for a holiday which occurs during an employee's unpaid leave of absence.

  7. The following ten days are to be observed as holidays:

    1. New year's day (January 1)
    2. Martin Luther King day (third Monday in January)
    3. Memorial day (last Monday in May)
    4. Independence day (July 4)
    5. Labor day (first Monday in September)
    6. Veterans day (November 11)
    7. Thanksgiving day (4th Thursday in November)
    8. Columbus day (2nd Monday in October*)
    9. Presidents' day (third Monday in February*)
    10. Christmas day (December 25)

    * These two "floating holidays" are scheduled on days other than the traditional dates shown in parentheses; see part (F) of policy 41.001, and part (C)(2) of this policy.

C.   Process

  1. At least three to four weeks prior to a scheduled holiday, notice should be given by the department head to employees who are required to work on that holiday to maintain the vital services of the University. If a supervisor assigns an hourly-pay employee to work on a day observed as a holiday, the employee will receive holiday pay plus pay for time worked, as described in policy 40.050.

  2. University human resources will issue an official list of holiday observance dates for each fiscal year, as far in advance of the start of that fiscal year as practicable. Included in the list will be the dates of observance for the two floating holidays.


Proposed revisions of this policy should be reviewed by:

  1. Payroll Manager

  2. Administrative Senate

  3. Classified Senate

  4. Faculty Senate

Forms, References, and History

1.   Forms

There are no forms that are specific to this policy.

2.   References

The following items are relevant to this policy:

  1. The Faculty Handbook is available online, linked through https://www.ohio.edu/facultysenate/.

  2. Detailed information regarding the actual university observance of holidays can be found at https://www.ohio.edu/hr/benefits/pto/holidays.cfm.

  3. Policy 40.049, "Overtime for Classified Employees."

  4. Policy 40.050, "Payroll Time Reporting for Classified and Student Employees."

  5. Policy 41.001, "Vacation and Winter Closure Time for Administrative and Classified Employees."

  6. Policy 41.003, "Partial-Month's Salary for Salaried Administrative Appointments."

  7. Policy 41.010, "Benefits for Administrative Presidential Appointees."

3.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/41-125/.

Prior versions of this policy were approved on:

  1. November 30, 2012

  2. July 31, 2003

  3. May 1, 1997

  4. November 15, 1995

  5. November 15, 1994

  6. January 4, 1993

  7. January 1, 1991

  8. April 13, 1989

  9. May 18, 1987

  10. April 1, 1985

  11. February 1, 1983

  12. June 1, 1981

  13. January 2, 1980

  14. March 1, 1979

  15. July 1, 1977

  16. January 30, 1976

  17. July 25, 1974

  18. January 1, 1974

  19. May 6, 1970

  20. March 1, 1970

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Dick Piccard revised this page
on September 30, 2015.

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