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Administration Policy and Procedure



40.106:  Administrative and Classified Appointments


Status:Approved on June 8, 2015Signatures and dates
on archival copy
Effective:30 days after approval 
Initiated by:Colleen Bendl
Chief Human Resource Officer
 
Endorsed by:Stephen Golding
Vice President for Finance and Administration
 
Approved by:Roderick J. McDavis
President
 


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A.   Overview

This policy defines appointment types for Ohio university. The chief human resource officer, as the appointing authority, shall administer the hiring practices of all appointments and shall review and facilitate all prospective appointment offerings. The wages, benefits, terms, and conditions of employment shall be governed by university practices, rules, policies, and procedures in effect at the time of hire and as they may be modified or amended.


B.   Regular appointments

Regular appointments can be full or part-time and are more than one hundred twenty consecutive days.

  1. Regular administrative appointments can be exempt or non-exempt, and are subject to renewal, non-renewal, or termination in accordance with policies 41.012 and 41.013.

  2. Regular classified employees are non-exempt, intended to be ongoing, subject to the needs of the department and the standards of job performance, as governed by Revised Code and Administrative Code, and policies 40.045 and 40.046.


C.   Term appointments

Appointments of a fixed duration greater than one hundred twenty days, but less than three years, without intention of continuing employment shall be referred to as "Term Appointments."

  1. Employees appointed to such positions will receive an offer letter, approved by UHR, that clearly sets forth the limited term of their appointment. Term appointees will not receive annual reappointment letters.

  2. Term appointments shall not be subject to policies 41.012 and 41.013.

  3. A term appointment may be terminated prior to the expiration of the term for any reason by giving the employee written notice thirty calendar days prior to the termination date.


D.   Temporary appointments

Short-term appointments of less than one hundred twenty days shall be referred to as "Temporary Appointments."

  1. Temporary appointments shall not be subject to policies 41.012 and 41.013.

  2. A temporary appointment may be terminated prior to the expiration of the appointment for any reason.

  3. A temporary appointment can exceed one hundred twenty days for reasons noted in section 124.30 of the Revised Code.


E.   Intermittent appointments

Positions in which an employee is scheduled to work only on days and hours as needed shall be referred to as "Intermittent Appointments."

  1. An appointment when an employee is required to work less than one thousand hours per fiscal year, or for a duration of a project or grant, which may exceed one thousand hours per fiscal year.

  2. Unclassified employee called in as needed, or on an emergency basis.

  3. An intermittent appointment may be terminated for any reason at the discretion of the appointing authority.


F.   Special appointments designation

Positions dependent upon financial support from sources other than University general operating and auxiliary funds shall be referred to as "Special Appointments." Special appointment is a designation that can be given to any of the above appointment types.

  1. Special appointees will receive an offer letter, approved by UHR, that states that they have "Special Appointments" that are dependent upon outside funding.

  2. Special appointees may be given appointments subject to renewal, non-renewal, or termination in accordance with policies 41.012 and 41.013.

  3. Notwithstanding policies 41.012 and 41.013, special appointments may be terminated at any time if the outside funding is decreased or eliminated. In this event, special appointees will be given notice of the termination as far in advance of the anticipated termination date as circumstances permit.




Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Executive Staff

  2. Administrative Senate

  3. Classified Senate

  4. Chief Financial and Administrative Officers


Forms, References, and History


1.   Forms

There are no forms that are specific to this policy.


2.   References

The following items are relevant to this policy:

  1. Policy 19.056, "Centers and Institutes."

  2. Policy 40.005, "Performance Management for Administrators."

  3. Policy 40.038, "Recruitment and Hiring for Classified Positions."

  4. Policy 40.045, "Terminations and Reinstatements of Classified Employees."

  5. Policy 40.046, "Layoff and Position Abolishment for Classified Civil Service Employees."

  6. Policy 40.057, "Research Appointments."

  7. Policy 40.058, "Administrative and Classified Compensation."

  8. Policy 40.107, "Nepotism."

  9. Policy 40.121, "Making Presidential Appointments."

  10. Policy 41.001, "Vacation for 12-Month Administrative Presidential Appointees."

  11. Policy 41.012, "Non-Renewal, Suspension, Demotion, or Termination for Cause of Administrative Appointments."

  12. Policy 41.013, "Reduction in Force of Administrators."

  13. Policy 41.015, "Reduction-in-Force Benefit Programs for Administrators and Classified Staff."


3.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/40-106/.

Prior versions of this policy were approved on:

  1. July 1, 2009

  2. June15, 2001

  3. March 1, 1993



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Administrative Policy Manual

Dick Piccard revised this page
(http://www.ohio.edu/policy/40-106.html)
on June 9, 2015.
policy@ohio.edu

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