Ohio University

41.012: Non-Renewal, Suspension, Demotion, or Termination for Cause of Administrative Appointments




January 24, 2020

Initiated by:

Colleen Bendl | Chief Human Resource Officer

Endorsed by:

Chaden Djalali | Executive Vice President and Provost

Approved by:

M. Duane Nellis | President 

Signatures and dates on archival copy
  1. Overview

    The following procedures shall be used in connection with the non-renewal, discipline, or dismissal for cause of administrative employees appointed pursuant to policy 40.106. Administrative employees are also subject to policy 40.005.

  2. Non-renewal 

    A notice of non-renewal of an administrative employee shall be sent to the affected employee no later than April first to terminate employment at the end of the current fiscal year.  

  3. Discipline, suspension, demotion, and dismissal

    An administrator may be disciplined, suspended, demoted, or dismissed at any time in accordance with the procedures set forth in this policy. Prior to a suspension, demotion, or dismissal, an administrative employee shall be given written notice of the basis for the proposed action and an opportunity to respond to the charges. Supervisors shall consult with UHR before implementing a suspension, demotion, or dismissal. 

    Notwithstanding the pendency or final disposition of any criminal charges, the administrative employee may be disciplined, demoted, or dismissed in accordance with this policy. 

    An administrative employee may be disciplined, suspended, demoted, or dismissed for the following reasons: 

    1. Failure to satisfactorily perform the responsibilities of the position;

    2. Conduct which causes an interference in the ability of the administrator, or in the ability of other employees, to carry out their duties and responsibilities, including but not limited to violence, disruptive behavior, dishonesty, malfeasance, nonfeasance, or negligence; 

    3. Insubordination;

    4. Failure to conform to the ethical standards set forth in university rules and Ohio law or other failure of good behavior;

    5. Inefficiency or Incompetence; 

    6. Failure to comply with the policies, rules, or regulations of the university; 

    7. Misrepresentation of formal credentials or job-related experience. 

  4. Administrative Leave

    An administrator who is the subject of an investigation may be placed on paid administrative leave to remove the employee from the workplace, if the chief human resource officer, in consultation with the planning unit head, decides that it is in the best interests of Ohio university to do so. 

    An employee may be placed on administrative leave if it is determined that: 

    1. The circumstances giving rise to the leave would unduly limit the ability of the employee to perform his or her university duties;

    2. The continued presence of the employee on campus would interfere with the ability of other employees to perform their university duties; or 

    3. The continued presence of the employee on campus would disrupt university operations. 

  5. Appeal

    A regular administrative employee has the right to grieve a disciplinary decision equal to a suspension of greater than three (3) days, involuntary demotion, or dismissal in accordance with policy 41.011.


Proposed revisions of this policy should be reviewed by:

  1. Administrative Senate