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Closeout Checklist - J05

The purpose of this procedure is to ensure compliance with OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR §200.343 Closeout. According to §200.16, closeout means the process by which the Federal awarding agency or pass-through entity determines that all applicable administrative actions and all required work of the Federal award have been completed and takes actions described in §200.343 Closeout.


Scope

This procedure applies to all sponsored projects subject to OU Policy 19.045 Administering External Grants and Contracts set up as separate accounts in the OHIO Financial Management System (FMS).


CLOSEOUT CHECKLIST
90 DAYS PRIOR TO THE AWARD END DATE
___ Review the rate of spending to time left on the award
___ Budget Revision (K01)
___ No-Cost-Extension (K05)
___ Renewal
___ Cost Share Documentation Review (J01)
30-60 DAYS PRIOR TO THE AWARD END DATE
___ Review Labor Distribution
___ Subawards (D11)
___ Tuition Allowance Verification
___ Final Purchases
NO LATER THAN 90 CALENDAR DAYS AFTER THE AWARD END DATE
___ Expenditure Review (G01)
___ Effort Reporting
___ Prior Approvals
___ Fabrication
___ Other Paid Expenses
___ Financial Forms
___ IDC & Fund Balance Reconciliation
___ Revenue Verification
___ Adjustments
___ Fixed-Price Award Disbursement (J04)
___ Final Invoice
___ Refund

Training

Training is available through ORSP upon request. Submit request for training to ORSP@ohio.edu.


Forms and Templates

Closeout Checklist printable PDF


Roles and Responsibilities

OWNER: PI/PD

CONTRIBUTOR: ORSP and Grants Accounting

APPROVER: None