Ohio University

40.106: Administrative and Classified Appointments


Approved for interim use in accordance with Policy 01.001


June 1, 2020

Initiated by:

Colleen Bendl | Chief Human Resource Officer

Endorsed by:

Deborah J. Shaffer | Senior Vice President for Finance and Administration, CFO and Treasurer 

Approved by:

M. Duane Nellis | President

Signatures and dates on archival copy
  1. Overview

    This policy defines appointment types for Ohio university. The chief human resource officer, as the appointing authority, shall administer the hiring practices of all appointments and shall review and facilitate all prospective appointment offerings. The wages, benefits, terms, and conditions of employment shall be governed by university practices, rules, policies, and procedures in effect at the time of hire and as they may be modified or amended.

  2. Regular appointments

    Regular appointments can be full or part-time and are more than one hundred twenty consecutive days.

    1. Regular administrative appointments can be exempt or non-exempt, and are at will, subject to involuntary termination with or without cause, in accordance with policies 41.012 and 41.013.

    2. Regular classified employees are non-exempt, intended to be ongoing, subject to the needs of the department and the standards of job performance, as governed, and policies 40.045 and 40.046.

  3. Term appointments

    Appointments of a fixed duration greater than one hundred twenty days, but less than three years, without intention of continuing employment shall be referred to as "Term Appointments."

    1. Employees appointed to such positions will receive an offer letter, approved by UHR that clearly sets forth the limited term of their appointment.

    2. Term appointments shall not be subject to policies 41.012 and 41.013.

    3. A term appointment may be terminated prior to the expiration of the term for any reason by giving the employee written notice thirty calendar days prior to the termination date.

  4. Temporary appointments

    Short-term appointments of less than one hundred twenty days shall be referred to as "Temporary Appointments."

    1. Temporary appointments shall not be subject to policies 41.012 and 41.013.

    2. A temporary appointment may be terminated prior to the expiration of the appointment for any reason.

    3. A temporary appointment can exceed one hundred twenty days.

  5. Intermittent appointments

    Positions in which an employee is scheduled to work only on days and hours as needed shall be referred to as "Intermittent Appointments."

    1. An appointment when an employee is required to work less than one thousand hours per fiscal year, or for a duration of a project or grant, which may exceed one thousand hours per fiscal year.

    2. Unclassified employee called in as needed, or on an emergency basis.

    3. An intermittent appointment may be terminated for any reason at the discretion of the appointing authority.

  6. Special appointments designation

    Positions dependent upon financial support from sources other than University general operating and auxiliary funds shall be referred to as "Special Appointments." Special appointment is a designation that can be given to any of the above appointment types.

    1. Special appointees will receive an offer letter, approved by UHR, that states that they have "Special Appointments" that are dependent upon outside funding.

    2. Special appointees are considered at will, and are subject to termination with or without cause in accordance with policies 41.012 and 41.013.

    3. Notwithstanding policies 41.012 and 41.013, special appointments may be terminated at any time if the outside funding is decreased or eliminated. In this event, special appointees will be given notice of the termination as far in advance of the anticipated termination date as circumstances permit.


Proposed revisions of this policy should be reviewed by:

  1. Administrative Senate

  2. Classified Senate

  3. Chief Financial and Administrative Officers