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Sunday, Jun 16, 2019

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Chart of Account Redesign and other Financial System Enhancements awareness sessions scheduled


 

Financial System Enhancements (FSE)The Chart of Accounts project is the first building block, one of several initiatives, to improve Financial Systems across the University. These initiatives will now be referred to as “Financial System Enhancements” (FSE) and will encompass the Chart of Accounts Redesign (COA), Financial Approvers and the new Grants Accounting module. Each of these building blocks will be supported with thorough training and detailed reporting capabilities. The need for these improvements came from the Strategic Alignment Initiative and feedback from Deans across campus, in collaboration with the Vice President of Finance and Administration, in an effort to achieve University-wide and Planning Unit-specific strategic goals. Below are the goals and explanations of the benefits of the upcoming Financial System Enhancements. A website for all Financial Systems will be developed soon to ensure there is a central location for all financial system related access, information, and training.

Financial System Enhancements Key Messages 

Campus Involvement & Support

To date, over 100 representatives across the University have participated in the Charts of Accounts (COA) Redesign Project through prototype design activities, mapping workshops, campus wide-surveys, the COA Partner Group, and the RC Strategy and RC Technical Groups.

New communication channels have been established to ensure information is cascaded to users across campus. The first of these new communication channels is the establishment of the FSE Change Network. The purpose of the Change Network is to build a network of representatives from each Planning Unit to influence the design and execution of user-facing training and communication activities. In late June, VPFA Communication & Training hosted Change Network Kickoff meetings with representatives in all Planning Units and Regional Campuses. Monthly meetings will be held with the Change Network through Spring 2017 to ensure that users receive timely and accurate information. Learn more about the Change Network and how to reach your Change Network representative on the Campus Involvement page of the COA Redesign website.

In addition to the establishment of the Change Network, FSE Awareness and Readiness Sessions will be available to inform and prepare impacted users for upcoming changes. The Financial System Enhancements - Awareness Sessions will be held in various locations to accommodate campus needs, from Tuesday, August 2 through Thursday, August 18. Please register to attend using the FSE Awareness Session Registration page. These sessions will increase user understanding of the FSE project timeline and goals, the COA segment structure, the new Grants Accounting module, and provide an overview of the communication and training support that users can expect. Each session will last one hour and will be instructor-led with time allotted for questions. 

The FSE Readiness Sessions will be scheduled for October and November. Training courses and job aids will be available for all users between January and March 2017, leading up to the planned go-live scheduled for spring.

FSE_User_Sessions_Timeline

If you have questions about the Awareness Sessions, please email coa@ohio.edu.

For additional project-related updates and information on the COA Redesign Project, refer to the Chart of Accounts Redesign website and the newly added FAQs