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Administration Policy and Procedure

40.025:  Jury Duty and Court Leave

Status:Approved on September 28, 2015Signatures and dates
on archival copy
Effective:30 days after approval 
Initiated by:Colleen Bendl
Chief Human Resource Officer
Endorsed by:Stephen Golding
Vice President for Finance and Administration
Approved by:Roderick J. McDavis

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A.   Overview

This policy provides for administering time off for all faculty and staff subpoenaed for jury duty or court appearances.

Ohio university employees will honor all lawful subpoenas. Employees will continue to receive full pay when they are subpoenaed to appear before any court, commission, board, or other legally constituted body authorized by law to compel the attendance of witnesses, including jury duty for the United States, the state of Ohio, or a political subdivision.

The provisions of this policy do not apply to those instances when an employee appears in court

  1. As the defendant in a criminal case;

  2. As a party to a civil action;

  3. As a result of secondary employment outside of the service of the state; or

  4. Without a subpoena having been issued.

B.   Process

When properly subpoenaed, an employee is required to provide reasonable, timely advance notice to his or her supervisor to request the necessary time off.

Employees may be excused from scheduled work assignments without loss of pay only for the period of reporting to and serving on a jury (or complying with a subpoena), including reasonable travel time.

Employees called to serve (or appear) whose assignments require them to work beyond 11:00 p.m. may, at management's discretion, be released from work with pay at 11:00 p.m. the evening before they are scheduled to appear in court, or alternatively, the affected employee's shift may be flexed or the employee may be temporarily transferred to a dayshift during the period of jury duty.

Employees called to serve (or appear) whose work schedule is completed prior to 11:00 p.m. will be released from work the day of their scheduled jury duty until the time they are released from their jury duty services.

An employee required to serve (or appear) for only a part of a day for jury duty is obliged to return to a scheduled work assignment promptly following dismissal by the court.

Any monies received for serving (or appearing) will be retained by the employee.


Proposed revisions of this policy should be reviewed by:

  1. Faculty Senate

  2. Administrative Senate

  3. Classified Senate

  4. Bargaining Units

Forms, References, and History

1.   Forms

There are no forms that are specific to this policy.

2.   References

The following items are relevant to this policy:

  1. Policy 40.050, "Payroll Time Reporting for Classified and Student Employees."

  2. Policy 41.001, "Vacation and Winter Closure Time for Administrative and Classified Employees."

3.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/40-025/.

Prior versions of this policy were approved on:

  1. November 19, 2007

  2. June 1, 1999

  3. May 1, 1979

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Administrative Policy Manual

Dick Piccard revised this page
on September 30, 2015.

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