Ohio University

News Archive

Published: February 22, 2019 Author: Staff reports

Ohio University Department of Conference and Event Services is gearing up for its annual Opening Day when the office will open its reservation books for the 2019-20 academic year.

Opening Day kicks off promptly at 9 a.m. on Wednesday, March 20, and allows OHIO student organizations and departments as well as external customers to make reservations for Aug. 11, 2019, through Aug. 9, 2020, at the following venues on the Athens Campus:

  • Baker University Center
  • Templeton-Blackburn Alumni Memorial Auditorium
  • Walter Hall Rotunda
  • Galbreath Chapel
  • Outdoor spaces

Always looking for ways to improve customer service, Conference and Event Services is implementing a new initiative. They are providing Event Services led, in-person, information training sessions to increase your knowledge of Virtual EMS to empower you to have a more satisfactory experience reserving spaces. The training sessions will begin February 18 through March 7, for various one-hour increments. To see the full listing of times available, please sign up here. In addition you can learn on your own with Virtual EMS Training Manual and Virtual EMS Quick Guide and FAQ

Reservations for the venues and spaces mentioned above may be made via:

OHIO’s Virtual Event Management System (Virtual EMS)

Ohio University employees and students may reserve spaces by visiting this website. Virtual EMS is not available to external customers. To access Virtual EMS, customers must request access prior to March 20th through the site using their OHIO ID and password. Once access has been requested, it can take up to 48 hours to receive access to Virtual EMS. 

For student organizations, the requestor must be on the student organization’s Event User Agreement form, which is located on OrgSync and can be updated by the organization’s president. Once the form is updated, it can take up to 48 hours to update the contact list. Once that occurs, a new request for Virtual EMS access will need to be submitted on behalf of the requestor. If a student needs access to a University department account, professional staff in the Event Services office must receive approval from the student’s supervisor.

Walk-Up Reservations

Individuals wanting to make reservations in person may visit the Guest Services Desk on the fourth floor of Baker University Center.

Phone Reservations

External customers wanting to reserve spaces on campus should call the Event Services office at 740-593-4021 and ask to speak to with a professional staff member. 

***

For more information, call 740-593-4021 or visit the Conference and Event Services website which includes information on the venues and spaces the office manages.

Tags: