Reserve with Virtual EMS

Updates to Conference and Event Services Process

New requirements to reserve event space on campus

EMS, the space reservation system used by Conference and Event Services, is undergoing several changes. These changes include the transition of EMS ownership to the Office of Information Technology.

Due to these changes, all OHIO employees with current access to reserve Conference and Event Services spaces will need to re-register to maintain access to reserve event spaces on campus. This is to ensure appropriate access to event space reservations, including reservations in Baker University Center, Walter Rotunda, Galbreath Chapel or outdoor event spaces.

To complete the re-registration process, submit a service request and include the Oracle Account Number and a list of no more than TEN individuals from the unit with permission to reserve event spaces. The request should be completed by a budget authority. Please be aware that only faculty and full-time staff will be granted access to reserve spaces. Students are no longer able to reserve spaces on behalf of University Departments. (Student Organization leadership will be contacted in separate communications regarding these changes. Student Organizations will NOT need to re-register at this link.)

Please note the following dates:

Wednesday, March 20, 2024 - Opening Day for Fall Semester 2024 Conference & Event Services spaces (Fall Semester 2024 dates include August 12, 2024 - December 23, 2024)

Wednesday, September 18, 2024 - Opening Day for Spring Semester 2025 Conference & Event Services spaces (Spring Semester 2025 dates include January 2, 2025 - August 10, 2025)

For questions about your current or future reservations within spaces that Conference and Event Services manages, please contact reservations@ohio.edu, call 740.593.4021 or contact your reservations coordinator.

Questions specific to EMS accounts, the EMS Webapp, or staff access to EMS accounts should be directed to the Office of Information Technology via the Technology Help Center.

Thank you for your patience with these changes to improve reservations across campus.

Once you have re-registered, you can book your events here!

Please note: Nelson Commons is no longer available to reserve through Virtual EMS. Please visit this site to make a reservation request.

Building Hours

Baker University Center

Spring Semester Hours

January 11 - May 4

Galbreath Chapel

Open only during reserved event

Memorial Auditorium

Open only during reserved event

Opening Day Dates for Fall Semester and Spring Semester Reservations

• Opening Day for Spring Semester 2025 is Wednesday, September 18, 2024 at 9am.
  • This will allow OHIO student organizations and departments as well as external customers to make reservations for January 2, 2025 through August 10, 2025 at the following venues on the Athens Campus:
    • Baker University Center
    • Walter Rotunda
    • Galbreath Chapel
    • The Front Room
    • Outdoor Spaces
  • The following spaces will be unavailable to reserve in EMS:
    • Memorial Auditorium
    • Nelson Commons
  • Opening day for Fall Semester 2024 is Wednesday, March 20, 2024 at 9am.
    • Same venues as above
• To discuss your reservation needs, contact:
  • The Office of Event Services, reservations@ohio.edu
  • Elanor Skees, Assistant Director of Conference and Event Services, skees@ohio.edu
  • Taylor Burris, Assistant Director of Conference and Event Services, burrist@ohio.edu
  • Nikki Ohms, Director of University Events, ohms@ohio.edu
• All Digital Display reservations can be made by contacting:
  •  Erin Wooten, dunne1@ohio.edu
• Any questions about hosting a conference on campus can be directed to conferences@ohio.edu, or by contacting:
  • Liam McSteen, Assistant Director of Conference and Event Services, mcsteenl@ohio.edu 

Book your event