Payroll Appointments, Billing Sponsors, and Deposits

Payroll Appointments
The major expenses in most project accounts are personnel costs. F orms related to payroll can be located at:
http://www.finance.ohiou.edu/forms/index.htm#payroll .

Questions pertaining to which form and processes to follow for personnel costs should be directed to the Payroll Offi ce. The Personnel on Grants section of this handbook can answer questions ranging from how to pay a summer salary to how to pay human subjects. Any information that is not addressed in that section can be found by calling the Payroll Office.

Invoicing/Billing Sponsors
The GCA Office is responsible for project invoicing, financial reporting to sponsor and closeout of all ex ternally funded projects. This also includes the accounts receivable function, which involves ensuring timely collection of payment from sponsors. If the PI/PD’s signature is required, the report will be sent to him/her for signature and returned to GCA for mailing to the sponsor.

Receivables/Cash Collections/Deposits
The handling of cash/checks for all sponsored projects is the responsibility of GCA. If the PI/PD receives the money from the sponsor, the check should be endorsed “For Deposit Only” and forwarded to the GCA Office to properly apply the money against the project no later than the next business day after receipt. This is in accordance with State of Ohio and Ohio University policy. See http://www.finance.ohiou.edu/accounting/index.htm , then click on "Deposit, Making a."

DON'T FORGET: If the PI receives money from the sponsor, the check should be endorsed “For Deposit Only” and forwarded to the GCA Office.

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