Extension Requests  
 
If the anticipated progress of your work has slowed, and additional time is required to assure adequate completion of the original scope of work, you can seek an extension.
 
No Cost Extension:
If you require additional time without the need for additional resources, some sponsors allow for no cost extensions. Some grants under expanded authority allow for an automatic one-time, one-year grantee approved no cost extension without prior approval being required.
 
NSF FastLane Instructions for the PI: 12-Month No-Cost Extension Notification
Log in to the NSF FastLane module, select "Awards and Reporting Function", then select "notifications and requests" and in the “prepare new” area, select your award number (three letters followed by a space and seven numbers) and then go the "notification" feature and select. Paste or type in your justification for the need for additional time (not just having funds left - focus on tasks which remain and time needed). And finally submit to SRO for review - that will get it to your post award manager who will either approve the justification and submit to NSF or return the justification to you for modification and resubmission. These notifications should be processed between 45 and 60 days prior to the scheduled end date of the award period. You will not receive an amendment to your grant award as a result of this notification process. Your post-award manager will update the university records and you will be copied on the electronic transaction.
 
NSF FastLane Instructions for the PI: Second No-Cost Extension Request
NSF second requests must also be submitted using the notifications/request module in Fastlane. The difference between a "notice" to take a grantee approved extension and a "request" to ask the sponsor for additional time is the level of justification needed.
For a second request you follow the above instructions for a 12-month no cost extension – except for selecting “request” instead of “notification”. Further, your justification needs to include not only the reason for delays, but also a detailed discussion of remaining funds and how these funds will support the remaining tasks – in order to meet the original goals and objectives set forth in the proposal. Please include a concise work plan for the tasks which remain and justify the need for additional time and demonstrate the ability to complete without additional cost. These requests should be submitted between 45 and 60 days prior to the end date of the project. You will receive an amendment to the grant specifying a new expiration date and should not make new commitments after the original expiration date until you have received notice of the extension approval.
 
NIH Commons Instructions for the PI: 12-Month No Cost Extension Notification
To activate a grantee approved no-cost extension for an eligible NIH award, simply e-mail your post award manager (see list below) and provide a justification for the need for additional time. This request should occur 30-60 days prior to the end date of the period of performance. You will need to provide the increment of time needed (3, 6, 9 or 12 months) in this request. Your post award manager will process the notification to NIH through the COMMONS site for you. We suggest you request the maximum time available – unless you are absolutely sure you can make the new end date. Even if you have anticipated continuing funding – you can request more time than necessary and then end earlier should you receive notice of the new award. You cannot have two awards active at the same time.
 
NIH Commons Instructions for the PI: Second No-Cost Extensions Instructions for the PI
This process is not available through the COMMONS site at this time, and is therefore managed via e-mail with the grants management specialist assigned to your project. The process is similar to the above COMMONS instructions – but instead of using COMMONS, your post award manager communicates your specific needs via e-mail to NIH. You will need to provide greater detail in this request for additional time. Your justification needs to include not only the reason for delays, but also a detailed discussion of remaining funds and how these funds will support the remaining tasks – in order to meet the original goals and objectives set forth in the proposal. Please include a concise work plan for the tasks which remain and justify the need for additional time and demonstrate the ability to complete them without additional cost.
 
Other No-Cost Extension Requests
In general – most sponsors will entertain the possibility of extending a project – provided their source of funds can accommodate the revised period of performance. You need to provide the justification for the need for additional time via e-mail to your post award manager (enter staffing link here) and the request will be prepared and submitted in accordance with the specific instructions provided by the sponsor in the award document. If not addressed in the award doc the post award manager will obtain instructions and implement as appropriate.
 
Extension With Additional Cost
It is possible that you may have the need to request an extension to a project which would require supplemental financial support. If this occurs, the first thing you should do is discuss the technical issues with your technical liaison at the sponsoring agency. You should ask for advice and counsel about the best way to proceed. If you are advised to make a supplemental request for additional support – contact your pre-award manager to begin to develop a supplemental proposal and budget. A new transmittal form will be required for this action. (LEO)
 
Consult the Grant and Contract Mangers assignments and then contact the appropriate G&C Mgr: Thea Arocho, arocho@ohio.edu, 740.593.2856; Audra Huddy, huddya@ohio.edu, 740.593.9986; or Patti Leib, leib@ohio.edu, 740.593.9987.
 
ORSP 104 & 105 Research & Technology Center, Ohio University, Athens, OH 45701-2979, Tel 740.593.0378, Fax 740.593.0379, E-mail orsp@ohio.edu.
  Page updated on October 14, 2009