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Ohio University F&A Distribution Models, Revised July 1, 2009 for All New Awards |
| Ohio University recovers Facilities and Administrative (F & A) costs (formerly known as indirect costs) through the expenditure of funds in restricted accounts which support external research and creative activity. Proposals for such funding must budget the appropriate F & A rate according to Ohio University's negotiated Facilities and Administrative Cost Agreement, if these costs are allowed by the sponsor. In limited instances an institutional waiver of F & A may be requested from the Assistant Vice President for Research, Shane Gilkey, or from the the Vice President for Research Dr. Joseph Shields. Funded project budgets that include full F & A costs, may redistribute a portion of the recovered F & A costs to the investigator. Ohio University has policies (19.053 and 19.056) which direct distribution of a portion of the recovered F & A costs back to the principal investigator, center, department, and college associated with the funded proposal. These funds are deposited into Research Incentive Accounts, specific to the PI/PD, center, department, and college based on distribution models described below. Allocation of research incentive funds are made on a monthly basis during the project period. RI funds are managed directly by the named account holder and are subject to the policies and procedures that govern expenditures in the University financial management system. The use of research incentive funds is restricted to the enhancement of activities related to the funded project and/or to assist in the development of new projects. Funds may be used for but not limited to the costs of writing new proposals, travel associated with the development of proposals for external funding, pilot studies for new projects, equipment, student support, and professional development. Funds unspent at the end of the fiscal year may be appropriated and made available in the subsequent fiscal year. Submission through an Ohio University Board of Trustees approved Center or Institute or through a department or school impacts which distribution model may be employed. In addition, pre-approved modification of the below models may occur if granted by the the Assistant Vice President for Research Shane Gilkey or the Vice President for Research Dr. Joseph Shields. The approved reduction agreement will be reflected in the distribution formula presented in the electronic award letter notification. |
| Department Distribution Model: |
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For awards made to Ohio University (which include facilities & administrative costs as a budget line) that declare the project is being administered (at submission on the e-transmittal form) through an academic DEPARTMENT of the institution 100% of the revenues will be distributed as follows: 18% - Principal Investigator 7% - Department 14% - College 61% - Vice President for Research To calculate (using $100,000 as the total F&A amount) apply the percentages above to calculate recovery amounts as labeled: Example: To find the PI portion: Take $100,000 x 0.18 = $18,000 |
| Center or Institute Distribution Model: |
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For awards made to Ohio University (which include facilities & administrative costs as a budget line) that declare the project is being administered (at submission on the e-transmittal form) through a Board of Trustees approved CENTER or INSTITUTE, 100% of the revenues will be distributed as follows: 14% - Principal Investigator 7% - Department 30% - Center 14% - College 35% - Vice President for Research To calculate (using $100,000 as the total F&A amount) apply the percentages above to calculate recovery amounts as labeled: Example: To find the PI portion: Take $100,000 x 0.14 = $14,000 |
| For information about Ohio University's negotiated Facilities and Administrative Cost Rate, how it applies to sponsored projects, how recovered F&A costs are distributed, or for other information contact your appropriate pre-award or post-award Grant and Contract Managers. (staff assignments in place by departments) Pre-Award Grant and Contract Managers: Frank Gorscak, Audra Huddy or Judi Rioch or Post Award Grant and Contract Managers: Thea Arocho; Audra Huddy; or Patricia Leib. Jenny Whan, Grants and Contracts Specialist, Ph: 740-593-2859 and E-mail: whan@ohio.edu can also assist. |
