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53.001: Interim Policy Regarding Electronic Signatures


Approved for interim use in accordance with Policy 01.001


April 24, 2020

Initiated by:

Adam Loukx | Associate General Counsel 

Endorsed by:

Stacey Bennett | General Counsel 

Approved by:

M. Duane Nellis | President 

Signatures and dates on archival copy
  1. Policy

    To provide for the effective and efficient administration of university contract administration, electronic signatures are permissible when executed in accordance with this rule. The university recognizes an electronic signature as legally binding to the fullest extent permitted by law. The implementation and use of electronic signatures at the university shall remain consistent with division (I) of section 1306.20 the Revised Code.

  2. Implementation

    The division of business and finance shall be responsible for the administration of this rule and shall coordinate with other divisions and offices as necessary to ensure uniform procedures for contracting with non-university parties through electronic signature.

    1. The division of finance and administration is responsible for the establishment of university standards for the use of electronic signatures. Such standards may be revised by the division to ensure the effective and efficient use of electronic signatures.
    2. This rule operates in conjunction with the university’s delegations of authority. Electronic signatures may only be executed by an individual authorized to sign on behalf of the university.


Proposed revisions of this policy should be reviewed by:

  1. President
  2. Executive Vice President and Provost
  3. Senior Vice President of Finance and Administration
  4. Vice President for Research
  5. Vice President for Student Affairs
  6. Associate Vice President for Facilities Management and Safety
  7. General Counsel