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Administration Policy and Procedure


40.057:  Research Appointments


Status:

Approved on August 6, 2008Signatures and dates
on archival copy

Effective:

30 days after approval 

Initiated by:

Linda L. Lonsinger
Interim Associate Vice President for Finance and Administration for Human Resources
 

Endorsed by:

The Ohio
University
Executive Stafff

Kathy Krendl
Executive Vice President and Provost
 

Approved by:

Roderick J. McDavis
President
 

Date of Approval
Following Last Full Review:

October 8, 2007 


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Purpose

This policy establishes a "Research" category of employees at Ohio University, delineates the terms and conditions of Research appointments, and ensures consistent treatment of these employees.


Plan

Under Ohio Revised Code/Ohio Administrative Code section 124.11, positions and employees involved in Research are considered "unclassified" employees. Ohio University defines Research employees as non-Faculty, non-student employees who are externally funded, and who predominantly conduct or support experimental, applied, or theoretical research work in a particular discipline.

Appointments as research faculty (e.g., Assistant Research Professor, Associate Research Professor, or Research Professor) are governed by Policy and Procedure 01.015, "Establishment and Review of Centers and Institutes," and the Faculty Handbook.

In the absence of an exception formally granted in accordance with Policy and Procedure 01.003, "Exceptions to or Restrictions of University Policies," this policy applies to all research employees whose positions are funded more than 50% from any combination of the following sources:

  1. Startup funds for new faculty (Oracle Financials Accounts with Project code prefix "SU").

  2. Research Incentive funds (Oracle Financials Accounts with Project code prefix "RI").

  3. Restricted Accounts (e.g., grants and contracts).

  4. Internal Awards -- often used for postdocs, this includes 1804 Fund Research Grants (Oracle Financials Accounts with Project code prefix "IA").

  5. Foundation Accounts (Oracle Financials Accounts with Project code prefix "FN").

Any position otherwise falling under Policy and Procedure 40.055, "Pay Determination for Classified, Classified IT, and Administrative IT Staff," or Policy and Procedure 40.036, "Administrative and Professional Pay Plan," can be designated a Research position on the basis of its funding source. As appointing authority, the Chief Human Resources Officer will make final determinations regarding Research designation. For example, a new, 100%-grant-funded position determined to be an Administrative Assistant could be designated as Research, and terms and conditions of appointment would adhere to this policy.


Policies and Procedures

Unless otherwise noted, Research Unclassified Hourly will follow existing compensation and benefits policies for non-bargaining unit Classified Staff, and Research Administrators will follow existing compensation and benefits policies for Administrators.

Research employees are considered Special Appointments, as described in Policy and Procedure 40.106, "Administrative Appointments."

Policies and Procedures 41.013, "Reduction in Force of Administrators," 41.012, "Termination of Administrative Appointments for Cause," and 40.041, "Change of Classified Position Status," do not apply to research employees. Employment for Research employees is considered "employment at will," and is at the discretion of the employing authority. The University can terminate the appointment at any time. Written notice of termination will be provided at least two weeks in advance of the anticipated termination date, if circumstances permit.


I.   Research Employment Categories

Research employees can be salaried (Administrative) or hourly (Unclassified Hourly). Appointments can be Regular (9- through 12-month employment period), or Term (less than 9-month employment period), as follows:


A.   Unclassified Hourly

Unclassified Hourly employees may hold positions meeting any of these three descriptions:

  1. Full-time Regular Research Unclassified Hourly: 40 hours per week; 9- through 12-month employment period.

  2. Part-time Regular Research Unclassified Hourly: Less than 40 hours per week; 9- through 12-month employment period.

  3. Term Research Unclassified Hourly: 0-40 hours per week; 0- through 8-month employment period.


B.   Administrative

Research Administrator employees may hold positions meeting any of these three descriptions:

  1. Full-time Regular Research Administrator: 40 hours per week; 9- through 12-month employment period.

  2. Part-time Regular Research Administrator: Less than 40 hours per week; 9- through 12-month employment period.

  3. Term Research Administrator: 0-40 hours per week; 0- through 8-month employment period.


II.   Compensation and Benefits

The chart below indicates the pay type, pay rate determination method, and applicability of various benefits for each category of Research employee. A "Y" indicates that the benefit or compensation on that row does apply to employees of that column.

Unless otherwise noted, Research Unclassified Hourly will follow existing compensation and benefits policies for non-bargaining unit Classified Staff; Research Administrators will follow existing compensation and benefits policies for Administrators; and, with the obvious exceptions of the first four rows of this table, the table applies to both Research Unclassified Hourly and Research Administrative appointments.


Applicability of Benefits and Compensation
by Research Employment Type

Compensation
and Benefits

Full Time
Regular

("Group I")

Part-Time
Regular

("Group II")

Term


("Group III")

Unclassified Hourly PayHourlyHourlyHourly
Research Administrator PaySalariedSalariedSalaried
Unclassified Hourly Pay DeterminationWill mirror Classified Pay Plan
(see Policy 40.055)
Research Administrator Pay DeterminationWill mirror Administrative Pay Plan
(see Policies 40.036 and 40.055)
Health and Life InsuranceYY 
Educational BenefitsYY 
Sick LeaveYY 
Sick PayoutYY 
Vacation LeaveYY 
Vacation PayoutYY 
UnemploymentYYY
Workers CompensationYYY
HolidaysYYY
Medical LeaveYYFMLA only
Disability LeaveYY 
Personal LeaveYY 
Performance EvaluationYYinformal
Annual Pay Raisehourly: standard formula;
salaried: merit-based;
both: budget allowing
hourly: standard formula;
salaried: merit-based;
both: budget allowing
hourly: standard formula;
salaried: merit-based;
both: budget allowing
Employment Processonlineonlineonline
RetirementYYY


Reviewers

Proposed revisions of this policy should be reviewed by:

  1. President

  2. Executive Vice President and Provost

  3. Executive Staff

  4. Council of Research Scholarship and Creative Activity

  5. Faculty Senate

  6. Associate Deans for Research

  7. Chairs and Directors Council

  8. Policy and Procedure Review Committee


Forms

There are no forms that are specific to this policy.


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Dick Piccard revised this file (http://www.ohio.edu/policy/40-057.html) on May 14, 2013.
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