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Academic Policy and Procedure

12.010:  Access to the Student Information System (SIS)


Approved on October 28, 2002Signatures and dates
on archival copy


October 1, 2002 

Initiated by:

Bill Jones
Assistant Vice President for Administration
for Academic Services

Reviewed by:

Nancy Prichard Crist, Chair
Policy and Procedure Review Committee

Endorsed by:

Gary North
Vice President for Administration

Approved by:

Stephen Kopp
Back Policies & Procedures Reviewers Forms Next

Numeric Index Policy and Procedure Alphabetical Index
  1. Purpose

    To provide a coherent approach to dealing with expanded access to records contained in the Student Information System.

  2. Policy

    As the official custodian of student academic records (see Policy 12.020, "Student Records"), the Registrar's Office will establish electronic access to these records and the on-screen DARS process for all faculty and staff whose responsibilities require this access.

  3. Procedures

    The planning unit or department head of the employee needing access will inform the Office of the University Registrar, in writing or by E-mail, that the employee's responsibilities require this access and recommend that access be granted.

    Before activating this access for an individual, the Registrar's Office will require that person to sign the Student Records Policy Compliance Statement, affirming intent to comply with the institutional, state, and federal codes governing access to student records. Further, the Registrar's Office will expect those who gained access prior to the creation of this policy to sign this statement as a condition for continued access.

    Information technology administrators and staff are not official custodians of student academic records and therefore do not determine who may have access to them.

Administrative Policy Manual

Andrea Swart revised this page
on March 17, 2017.

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