The Athena Design Layout Editor will provide oversight and detailed specifications of page layout for the annual Ohio University yearbook the Athena. Pages will be developed from initial conceptualization through final review. Artwork will be produced for publications including brochures, newsletters and e-newsletters, Web pages, flyers, invitations, direct mail, ads and HTML or rich media e-mail graphics. The student Design Layout Editor will earn significant benefits from the opportunities available for external and organizational networking, building portfolio samples, and gaining an understanding of a career in graphic design or visual communication. This position is an integral member of a creative team responsible for maintaining the Association's visual image with its extensive public. The position reports directly to the Art Director, Advancement Communications and Marketing.
The Special Projects & Strategic Initiatives Manager oversees, manages and allocates resources for the support of University Advancement executive leadership. The successful candidate will be responsible for the overall direction, coordination, implementation, execution, control and completion of special projects ensuring consistency with strategy, commitments and goals. This position will work closely with the supervisor to identify strategic initiatives and ensure that the team effectively supports those initiatives through their day-to-day operations. The Special Projects & Strategic Initiatives Manager will serve as the leader of the administration team in the Administrative Resource Manager’s absence. Essential Functions: 1. Organizes, coordinates and maintains centric alignment of all Advancement information; lead special projects that require cross-functional engagement with key staff across the organization as appropriate; develop full scale project plans and timelines; manage project budget; creates and manages a workflow process for project submission and tracking; outline project tasks using project management software; manages and mitigates risk on various special projects as assigned by the supervisor; undertakes research and analysis to complete projects; escalates issues pertaining to special projects when necessary to ensure minimal impact to quality and timelines; seek project evaluations and assessment of results. (60%) 2. Assist in managing day-to-day operations for University Advancement executive leadership; outline strategic initiatives provided by executive leadership; identify strategic direction with supervisor for the administration team; empower and lead the administration team to incorporate those initiatives into their day-to-day operations; assist in prioritizing workflow/ initiatives and assigning tasks to the administration team; develops and implements administrative strategies and processes to streamline support services. (20%) 3. Manages relationships with consultants, vendors, and internal/external constituents; proactively identifies and engages individual experts, as well as informational resources, that can help frame and advance work on key trends or emerging issues; aid in the implementation of new policies and procedures and recommend changes to existing policies and procedures as deemed appropriate in collaboration with the supervisor; understands University Advancement Human Resources policies and procedures. (20%)
The Talent Acquisitions and Management Specialist serves as the planning unit human resources manager for the day-to-day functions for the Division of University Advancement. The successful candidate will help sustain the ongoing development of a quality workforce within an environment that is productive and centered upon standards, customer service, and goal attainment. This incumbent will ensure that University HR and Advancement HR policies, programs, and procedures are being followed during all processes. Essential Functions: 1. Creation of job descriptions; enters job requisitions; manages search committees; schedule, plan, and coordinate all on-campus interviews for the division, which includes coordinate search committee calendars, prepare itineraries and other important documents for the search committee and candidates, arrange travel for candidates if needed, prepare documentation for payment reimbursement to candidates when appropriate, and successfully execute the on-campus interviews; maintain division and student organizational charts and contact information documents. (40%) 2. Manages nationwide recruitment and staffing logistics for all Advancement positions; develops recruitment plans for active postings; manages/researches new recruiting technology; establishes and maintains online recruiting accounts; designs and produces recruitment materials and advertisements; manages staff recruitment communication mediums; prepare materials for recruitment opportunities & conferences; manage employee recognition and grow retention programs. (25%) 3. Coordinate on-boarding for all new employees; organize orientation for employees and welcome package; situates new employees into their roles (helps to acquire id, parking pass, tours, introductions, housing, access to databases/websites, software training, etc…); develop/coordinate administrative, classified and student orientation; coordinate off-boarding for employees; plan/organize professional development opportunities and training programs; plans/coordinates holiday celebrations, retirement parties, and community outreach opportunities; focus on employee wellness. (20%) 4. Maintain human resource files for the division; maintain memberships and access for University Advancement employees; assist with annual evaluation process and reappointment; create org charts during staffing plans; reconciles human resource expenses in Concur; manage budget planning and expenditures for recruiting, professional development and student employment. (15%)
Special Projects Coordinators of University Advancement are responsible for managing special Development events and special initiatives/projects for University Advancement, as assigned by the Administrative Resource Manager and/or Special Projects and Strategic Initiatives Manager. Incumbents in this position collaborate and communicate with internal and external constituents, therefore customer service is key. In addition to the core responsibilities mentioned above, incumbents also assist in managing daily schedules and activities for University Advancement Executive Leadership. Essential Functions: 1. Plan and execute special events for Development and special initiatives within University Advancement. Choose venue and work with external constituents to coordinate events working directly with contacts at regional campuses, catering, facilities, vendors, caterers, including contract negotiations, etc. Collaborate with gift officer to strategically choose guests and send invitations. Prepare nametags, seating arrangements, and menu. Coordinate event décor and take away items for guests. Prepare and maintain all documentation (budget, project plan, and communication plan) and coordinate payment of the event. (30%) 2. Manage assigned special projects. Collaborate with other members of Ohio University and external constituents in addition to facilitate meetings in order to successfully complete special projects on behalf of the University Advancement Executive Leadership team. Liaise with various programs, prepare for Ohio University Foundation Board meetings, special gift agreement discussions, and various other project managers and coordinators as assigned. (30%) 3. Represent the Advancement Office and Ohio University at functions and meetings of internal and external audiences as pertains directly to the planning and execution of meetings, engagement activity and special events in support of University Advancement efforts. (20%) 4. Coordinate, plan, and assist in managing day to day activities for members of the University Advancement Executive Leadership team. Prepare and assemble documents for meetings. Gather receipts from P card transactions and assemble necessary documents to process an expense report. Help maintain constituency data records for University Advancement Executive Leadership team. Assist HR Manager with various hiring processes on an as needed basis. (20%)
The Athena Photo Editor will work closely with the yearbook staff to photograph, gather, and prepare print ready photography for the 2017 edition of the publication. The Photo Editor will earn significant benefits from the opportunities available for external and organizational networking, building portfolio samples, and gaining an understanding of a career in photography. This position is an integral member of a creative team responsible for maintaining the Association's visual image with its extensive public. The position reports directly to the Art Director, Advancement Communications and Marketing.