University Advancement Specific Job Description: Use Advance database – enter biographical information on donors and alumni, enter pledges and gifts made by donors, pull reports from database, process receipts for donors, and clean up any data. Create user manuals for others to use database. Use PeopleSoft to determine graduation status of alumni. Communicate with other departments to help them with any lists they might need of alumni and donors. Major Responsibilities: •Processes receipts of gifts made by donors •Enters pledges made by donors •Creates new accounts in database •Enters gifts made by donors •Verifies and updates biographical information on donors and/or alumni General Job Description: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. General Job Responsibilities: •May supervise or oversee the work of student employees. •Represents an office as administrative liaison. Responds to non-routine inquiries requiring technical and/or University or unit knowledge. •Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues. •Coordinates special events that require judgment in determining and prioritizing activities to meet desired results. •Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling issues. •Edits documents and presentations. Composes basic correspondence. Types and coordinates class materials. •Performs a variety of administrative duties regarding academic class scheduling and/or student academic records and/or reports. Duties may include activities such as updating student records, registering students in courses, entering courses into PeopleSoft and assigning classrooms. •Coordinates mass mailing and/or email distribution. •Creates and oversees departmental files, databases, and reports. •Maintains office and/or laboratory supplies and inventory. •Maintains website.
The Associate Director, Digital Communication, directs the planning, development, and implementation of a variety of University Advancement communication for a wide audience in the online and digital space. This includes overseeing broadcast correspondence including e-invitations, e-newsletters and other digital communication tools. The Associate Director also directs and executes the building of new websites for Division-wide clients and helps to maintain existing Division-wide websites (i.e. Campaign, OUAA, Advancement, and ohiotoday.org). He/she implements new technologies and online tools. The Associate Director evaluates website and digital communication tools and makes recommendations regarding effectiveness and best practices. The Associate Director develops social media strategies and implements those strategies as needed. Essential Functions: 1. Direct and manage the building, curating and monitoring of all websites for the Division of University Advancement. 2. Develop and lead social media strategies and calendar and assist in the creating and editing of posts for a variety of highly-visible social media outlets, including but not limited to, Facebook, Instagram, Twitter, and LinkedIn. 3. Edit and provide quality assurance for all broadcast correspondence sent by the Division. Prepare broadcast correspondence as necessary. 4. Successfully perform the duties of a supervisor, including: communicating effectively when delegating work assignments and establishing priorities with direct reports; ensuring direct and indirect reports have the proper training to perform their duties as assigned; executing objective performance evaluations within the established deadlines; monitoring work hours and attendance; responding to employee concerns appropriately, utilizing University policies and procedures when needed; and recommending praise, discipline or termination when applicable.
The Athena Design Layout Editor will provide oversight and detailed specifications of page layout for the annual Ohio University yearbook the Athena. Pages will be developed from initial conceptualization through final review. Artwork will be produced for publications including brochures, newsletters and e-newsletters, Web pages, flyers, invitations, direct mail, ads and HTML or rich media e-mail graphics. The student Design Layout Editor will earn significant benefits from the opportunities available for external and organizational networking, building portfolio samples, and gaining an understanding of a career in graphic design or visual communication. This position is an integral member of a creative team responsible for maintaining the Association's visual image with its extensive public. The position reports directly to the Art Director, Advancement Communications and Marketing.
The Assistant Director of Prospect Research and Management is responsible for identifying, researching and analyzing prospects for major gift cultivation and solicitation. The incumbent collaborates with development staff to identify, qualify and track potential major donors through the solicitation process and reports progress to department leaders. Using a broad spectrum of sources, the Asst. Dir. of PRM produces in-depth, written profiles on prospects to inform development staff and department leaders on prospects’ financial capacity, ability to give, willingness to give, charitable interests and connections to Ohio University. Essential Functions: 1. Identifies, researches and analyzes prospects for major gift cultivation and solicitation by utilizing complex databases and other sources including but not limited to Lexis-Nexis, Alumni Finder, Wealth Engine, iWave, Foundation Directory, Reeher, social media, alert services, and print publications. Synthesizes all information gathered and produces written reports. Implements portfolio management strategy of donor prospects for major gift officers and advancement leadership. 2. Identifies potential donors and implements plans to cultivate their support for Ohio University through collaboration with members of the University community 3. Identifies and determines key populations to solicit support from for academic departments and affinity groups 4. Develops high profile communications to inform department leaders on board nominations, (Board of Trustees, Foundation Trustees and Alumni Association Board of Directors) award nominees, and Presidential Events. 5. Identifies, rates and prioritizes new and existing giving prospects as requested by leadership.
The Athena Photo Editor will work closely with the yearbook staff to photograph, gather, and prepare print ready photography for the 2017 edition of the publication. The Photo Editor will earn significant benefits from the opportunities available for external and organizational networking, building portfolio samples, and gaining an understanding of a career in photography. This position is an integral member of a creative team responsible for maintaining the Association's visual image with its extensive public. The position reports directly to the Art Director, Advancement Communications and Marketing.