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Why OHIO?

Surrounded by the beautiful Appalachian foothills, Ohio University's majestic campus is steeped in more than 200 years of history. The University and the Athens, Ohio, community is filled with individuals who come to work each day with the simple aim of changing the world.

The Division of Advancement is a wonderful place to work because your experience will be valued, your knowledge expanded and your abilities challenged. It is a place where customer service and diversity - of culture, thinking, learning and leading - is sought and celebrated. It is a place where employees take exceptional pride in their work and never settle for what was good enough yesterday.

We are The Promise. We are Ohio University. Join Us.
 

Employment Opportunities

Associate Director, Donor Relations Events

Advancement Services

The Associate Director, Donor Relations Events manages the planning and development of special events with the express purpose to steward donors and cultivate potential donors of the university by providing significant engagement opportunities through special event programming. This individual is responsible for comprehensive special event management from conceptualizing and planning to onsite management to post-event responsibilities. This individual is responsible for providing overarching stewardship to donors by maintaining relationships and providing overarching stewardship support and high level customer service. Finally, this individual is responsible for the direct oversight of one full-time employee and at least one student staff member and provides indirect supervision and guidance to additional staff as aligns with the direct management of special events. Essential Functions: 1. Human Resources Provides direct supervision for one administrative employee and one student staff member; provide mentorship, training, guidance, and evaluations in support of departmental objectives. Hires, trains and directs staff. (20%) 2. Donor Relations Events (overarching) Collaborates with the university community and external partners as necessary in order to deliver special events aligned with the overarching mission of University Advancement and, specifically, Donor Relations. Oversees events designed to support campaign and/or major Advancement initiatives designed to engage high level donors and prospective donors with the purpose of increasing engagement, providing stewardship through events, and ultimately enhancing fundraising efforts. Provide direct oversight and management for significant donor recognition events designed to celebrate, reinforce and further support for Ohio University. Events of this nature would include, but are not limited to, celebrations of significant private gifts such as the opening of a building, dedication of a space or program and/or events related to the primary giving societies of Ohio University. Develops and fosters important professional relationships with internal and external partners in order to produce described special events. Partners include but are not limited to, Development, Alumni, University Event Services, colleges/units, Advancement Marketing, Transportation, Catering/Food Service, University and/or City Police, Environmental Health & Safety, Procurement, Information Technology and other departments as warranted by any specific special event. Provides direct day-to-day supervision of special events including scheduling of staff and assignment of job responsibilities, particularly as pertains to the President’s Hospitality Suite game-day operations but also as pertains to other special events that align with the position. Manages communication and marketing tools as pertains to special events which includes, but is not limited to, internal and external communication tools such as invitations, print programs, event briefing documents and similar. Provides direct oversight and management of all Donor Relations related event equipment and inventory which includes, but is not limited to, apparel, décor, table coverings, posters and signage, presents that are distributed to attendees, and similar. Works directly with Advancement, Donor Relations and assigned colleges/units/central office personnel to plan and coordinate all aspects of special events which includes, but is not limited to, event communications, registration, research on appropriate venue(s), compilation of event support documents (leadership preparatory documents), parking, catering, budget and billing issues and crises intervention/management. (20%) 3. Donor Relations Events aligned with Intercollegiate Athletics Provide planning, direct oversight and management of the donors and prospective donors’ activities surrounding significant athletic related events that permit an engagement opportunity. Events include, but are not limited to the President’s Hospitality Suite for all home football contests, one or more signature away regular season football contest(s), post-season football contest(s), select basketball contests which might include any post-season tournament appearances, in addition to any other athletic related events deemed an opportunity for significant donor stewardship/cultivation. Responsibilities for these events include, but are not limited to, developing related marketing and correspondence, collaborating with catering/restaurants, athletics’ department, alumni association, hotel research and contract review (if applicable), arranging transportation (when needed), and handling similar logistics related details. (20%) 4. Ohio University Foundation Board of Trustees Meetings (planning, logistics and programmatic/entertaining content development) Researches, plans and provides oversight and management of The Ohio University Foundation Board of Trustees meetings (three+ meetings annually, three days in length per meeting – historically at least one of which is hosted in an alternate city away from the Ohio University campus). Provides guidance towards advancement strategies by proposing tactical events and activities for Trustees and regional guests which increase engagement for the ultimate purpose of increasing philanthropic support. In addition to the initial hotel research, responsibilities include planning and conducting site visits, contract review, menu planning, developing A/V and décor needs, identifying adequate/appropriate meeting room space and associated layouts, researching and reserving alternate event locations and activities, arranging transportation, collaborating on marketing materials, and providing direct onsite oversight of events, and all other aspects of comprehensive event management as pertains to the Board meetings. (20%) 5. Donor Relations Events (Administrative) Responsible for the preparation of a comprehensive Donor Relations Events calendar in support of the Advancement mission in order to promote high level and broad-based donor engagement. Purchases supplies and equipment related to the management and execution of special events and/or Donor Relations needs. Monitors the Donor Relations Events budget and makes recommendations to the Senior Director as pertains to issues with budgetary impact. Assists in the monitoring of other sensibly aligned budgets including, but not limited to, the Donor Relations Operations and Foundation Board budgets as the position has direct impact on the expenses aligned with these accounts. (20%) Position will be required to be present and engaged at all required events. Successful candidate will be required to have a valid driver’s license and will also be required as needed to work evenings, weekends and holidays.

Administrative Specialist, Donor Relations

Advancement Services

University Advancement Specific Job Description: This individual provides support for Advancement Services; this is composed of the Donor Relations, Prospect Research and Management, and Advancement Services Operations as well as to the AVP of Advancement Services. Provide high level administrative assistance to executives such as preparing correspondence to internal and external constituents, scheduling meetings, organizing and maintaining information, file maintenance, budget oversight and coordinating calendars. Reconcile budgetary expenditures such as departmental purchases and external scholarship payments. Greet visitors, customers, and staff in-person and on the phone. Essential Functions: 1. Donor correspondence management Prepares correspondence to donors in recognition of their recent gifts on three giving levels: Presidential, Vice Presidential, and Stewardship. Coordinate the written standard form letter used for the above correspondence annually with the President’s office, the Vice President’s office and with the Senior Director, Donor Relations. Prepare routine correspondence from the office of Donor Relations in recognition of donor birthdays, sympathy cards, and other occasions as necessary. Maintains accurate records of all correspondence in AWA database. Manage a student assistant who provides correspondence support. Composes and edits internal and external correspondence and documents. May supervise or oversee the work of student employees. Plans and maintains other department publications. 30% 2. Departmental Budget Oversight Reconciles expenses through Concur and purchases and pays bills in Bobcat Buy for three different departments under advancement services and the assistant vice president of the department totaling at least 17 people. Manages monthly and weekly expenses for software and database programs for the Prospect Research and Management and Advancement Services Operations departments; reconciles and makes purchases for football and special event expenses for Donor Relations, reconciles travel and general yearly purchases for at least 17 employees through Concur and Bobcat Buy. Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follow up on discrepancies in standard expenditures. Resolves complex and unique problems that require an ability to interpret established policies and procedures. 20% 3. Scholarship process and payment oversight Manage the Gates Foundation Scholarship process from correspondence of the applicant packet to the board to delivery of the payments to students at different colleges. Manage the Sitterley Scholarship payments to students attending different colleges. Assist with similar projects if/as they arise. 20% 4. Administrative process oversight Provide administrative assistance in direct support of the Assistant Vice President, Advancement Services and the Senior Director, Donor Relations. Manage staff meetings through calendar invites, meeting notes, and follow up. Provide supplies, travel support, and administrative assistance to these individuals when needed. Provide oversight for the administrative processes for Advancement Services overarching and Donor Relations specifically. Uses experience to anticipate departmental needs, handles situations as possible and/or identifies an appropriate individual to handle an issue. Manage the mid-level manager staff retreat at the request from the AVP. Manages the Donor Relations staff meeting at the request of the Senior Director. 15% 5. Special event support Assists with special projects and special events as needed; this includes Football Game support in the President’s Box and Foundation Board check. Provides customer service interacting with donors and prospective donors, Foundation Trustees, university leadership and similar individuals as pertains to event planning, execution and follow-up. Further, provides support to the special events function by handling billing and fiscal responsibilities. 15% Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. Job Responsibilities • May supervise or oversee the work of Technical & Administrative Support staff and/or student employees. • Resolves complex and unique problems that require an ability to interpret established policies and procedures. • Oversees department unit administrative processes. • Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes. • Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments. • Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals. • Manages academic courses and textbook information. Plans and maintains website as well as other department publications. • Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Athena Yearbook, Design Layout Editor

Advancement Services

The Athena Design Layout Editor will provide oversight and detailed specifications of page layout for the annual Ohio University yearbook the Athena. Pages will be developed from initial conceptualization through final review. Artwork will be produced for publications including brochures, newsletters and e-newsletters, Web pages, flyers, invitations, direct mail, ads and HTML or rich media e-mail graphics. The student Design Layout Editor will earn significant benefits from the opportunities available for external and organizational networking, building portfolio samples, and gaining an understanding of a career in graphic design or visual communication. This position is an integral member of a creative team responsible for maintaining the Association's visual image with its extensive public. The position reports directly to the Art Director, Advancement Communications and Marketing.

Executive Director of Development, Major Giving in Dublin

Development

The Executive Director of Development for Major Giving is responsible for the overall management of a section of University Advancement’s major giving program and will lead by utilizing best practices for the identification, cultivation, solicitation, and stewardship of donors. The successful candidate will be responsible for providing guidance, oversight and strategic direction to major gift officers in the major giving program in order to achieve fundraising objectives and goals as defined by University Advancement and the colleges/units supported by University Advancement. The incumbent will manage travel and events in key development markets through collaboration with the other Executive Directors. Essential Functions: 1. Manage, train and direct the work load of major gift officers based on priorities and goals that coincide with strategic plans. This will require working closely with University Advancement’s Organizational Giving office, Planned Giving office, Annual Giving office, additional Major Giving colleagues, and Donor Relations on strategies for donors related to those gift vehicles or gift stewardship activities. 40% 2. Collaborate with other Executive Director colleagues to manage key development markets identified by University Advancement leadership. This includes managing travel calendars for major gift officers and planning ongoing activity on behalf of Ohio University in order to increase the number and size of gifts. 20% 3. Serve as a chief strategist for the major giving program. Apply critical analysis to fundraising objectives to determine when, how and whether to proceed, changing strategy when needed with the ultimate goal of increasing support and building the major giving pipeline. Work with University leadership and volunteers on the role they play in fundraising activities. 20% 4. Build a qualified prospect base to develop the major giving pipeline. Engage and solicit major gift donors at a level established by Development Leadership. Raise roughly $750,000 and conduct 50 visits annually. 20% Successful candidate must be a self-motivated person with a willingness and ability to travel.

Assistant Director of Development, Major Giving (2 Openings)

Development

The Assistant Director of Development will serve as a major gifts officer on behalf of Ohio University for the colleges/units and for University Advancement. The successful candidate will be responsible for the identification of potential major-gift donors; identify and engage regional development markets in collaboration with development colleagues; initiate first alumni contact for the dean, faculty and other administrators; maintain development travel schedules; coordinate with all development staff and gift stewardship activities with donor relations; work closely with University Advancement’s Organizational Giving office, Planned Giving office, and Annual Giving office on strategies for donors related to those gift vehicles; coordinate strategic development events; the development of a major gifts pipeline to build a qualified prospect base for the college/unit; serve as liaison between the faculty, staff, students and potential supporters (individuals, corporations and foundations); serve as liaison among the faculty and staff of the assigned unit(s) and/or project(s), and the Office of the Vice President for Advancement. Essential Functions: 1. Serve as the development officer for designated colleges/units by managing and meeting priorities and goals that coincide with strategic plans as defined by University Advancement and the college/unit. Raise roughly $500,000 and conduct 160 visits annually. 25% 2. Identify constituents that may provide private support to Ohio University while acting as fundraiser/strategist/advisor for academic unit(s) and/or project(s) and secure dollar commitment at a level established for said units. 20% 3. Work collaboratively with the organizational giving, planned giving, annual giving and major giving staff as needed to verify, cultivate and solicit constituents for major gifts for the university and work with appropriate campus offices to plan implement and oversee stewardship programs. 20% 4. Plan, implement and coordinate cultivation activities for prospects and donors. Initiate, develop and coordinate delivery of proposals to prospective supporters. 20% 5. Interface with the external relations agents (i.e. Alumni Relations, Development, Deans, and individual unit/project personnel) to coordinate events and activities involving alumni in the pursuit of identifying, cultivating and soliciting major gift prospects. 15% Successful candidate must be a self-motivated person with a willingness and ability to travel.

Associate Director of Development, Annual Giving

Development

The Associate Director of Development for Annual Giving is responsible for the content management and execution of marketing strategies for annual giving including online giving and social media outreach. The successful candidate will be responsible for maintaining annual fund and mid-level donor capacity and increasing the annual financial support for Ohio University's students, faculty and programs in order to achieve fundraising objectives and goals as defined by University Advancement. Essential Functions: 1. Build and sustain relationships with constituents through a comprehensive array of communications based on priorities and goals that coincide with strategic plans. Implement a communications/appeals strategic plan designed to increase giving to the University. 30% 2. Implement online giving (crowdfunding) and social media strategies, solicitation messages, and the distribution of messages, while integrating Advancement initiatives and utilizing Advancement channels and tools. This includes concept design, message development, data coordination, and vendor relations. Serve as a liaison to colleges/units for messaging. 30% 3. Handle donor inquiries. Provide superior customer service to present, potential, and past donors. 20% 4. Track and report results. Improve fundraising and communication processes. 20%

Assistant Director of Development, Special Initiatives (2 Openings)

Development

The Assistant Director of Development for Special Initiatives will serve as a special gifts officer on behalf of Ohio University for the colleges/units and for University Advancement. The special initiative fundraising program consists of a comprehensive scholarship program and additional initiatives/projects that are ongoing that are in support of Ohio University and University Advancement’s mission and provides opportunities for alumni involvement. The successful candidate will be responsible for implementing strategic direction to the program in order to achieve fundraising objectives and goals as defined by University Advancement and the colleges/units supported by University Advancement. Essential Functions: 1. Serve as a special gift officer for University Advancement by managing and meeting priorities and goals that coincide with strategic plans as defined by University Advancement and the college/unit requesting the project/initiative. Serve as a liaison to the major and special giving program in regards to strategizing and executing scholarships and special initiatives. Ensure that the programs are acting upon Development initiatives and are abiding by Ohio University policies and procedures at all times. Raise roughly $100,000 and conduct 50 visits annually. 25% 2. Coordinate and implement programing and engagement that will assist in identifying new prospects for Ohio University’s development program. Work with the special initiative team to clearly mold, communicate, and execute the future or sustainability of the programs. Coordinate ongoing gift activities on behalf of the University in order to increase the number and size of gifts. 25% 3. Interface with the external relations agents (i.e. Alumni Relations, Development, Deans, and individual unit/project personnel) to build relationships, communicate updates, and coordinate events and activities involving alumni in the pursuit of identifying, cultivating and soliciting major gift prospects. Manage budget and ROI of programs. Manage the programs’ leadership team/committee/chair. Prepare reports, analyze information, and assemble documents for meetings. 25% 4. Plan, implement and coordinate cultivation activities for prospects and donors. Initiate, develop and coordinate delivery of proposals to prospective supporters. 25% Successful candidate must be self-motivated with a willingness and ability to travel.

Executive Director of Development, Major Giving in Athens

Development

The Executive Director of Development for Major Giving is responsible for the overall management of a section of University Advancement’s major giving program and will lead by utilizing best practices for the identification, cultivation, solicitation, and stewardship of donors. The successful candidate will be responsible for providing guidance, oversight and strategic direction to major gift officers in the major giving program in order to achieve fundraising objectives and goals as defined by University Advancement and the colleges/units supported by University Advancement. The incumbent will manage travel and events in key development markets through collaboration with the other Executive Directors. Essential Functions: 1. Manage, train and direct the work load of major gift officers based on priorities and goals that coincide with strategic plans. This will require working closely with University Advancement’s Organizational Giving office, Planned Giving office, Annual Giving office, additional Major Giving colleagues, and Donor Relations on strategies for donors related to those gift vehicles or gift stewardship activities. 40% 2. Collaborate with other Executive Director colleagues to manage key development markets identified by University Advancement leadership. This includes managing travel calendars for major gift officers and planning ongoing activity on behalf of Ohio University in order to increase the number and size of gifts. 20% 3. Serve as a chief strategist for the major giving program. Apply critical analysis to fundraising objectives to determine when, how and whether to proceed, changing strategy when needed with the ultimate goal of increasing support and building the major giving pipeline. Work with University leadership and volunteers on the role they play in fundraising activities. 20% 4. Build a qualified prospect base to develop the major giving pipeline. Engage and solicit major gift donors at a level established by Development Leadership. Raise roughly $750,000 and conduct 50 visits annually. 20% Successful candidate must be self-motivated person with a willingness and ability to travel.

Director of Development, Major Giving (2 Openings)

Development

The Director of Development will serve as a major gifts officer on behalf of Ohio University for the colleges/units and for University Advancement. The successful candidate will be responsible for the identification of potential major-gift donors; identify and engage regional development markets in collaboration with development colleagues; initiate first alumni contact for the dean, faculty and other administrators; maintain development travel schedules; coordinate with all development staff and gift stewardship activities with donor relations; work closely with University Advancement’s Organizational Giving office, Planned Giving office, and Annual Giving office on strategies for donors related to those gift vehicles; coordinate strategic development events; the development of a major gifts pipeline to build a qualified prospect base for the college/unit; serve as liaison between the faculty, staff, students and potential supporters (individuals, corporations and foundations); serve as liaison among the faculty and staff of the assigned unit(s) and/or project(s), and the Office of the Vice President for Advancement. Essential Functions: 1. Serve as the chief development officer for designated colleges/units by managing and meeting priorities and goals that coincide with strategic plans as defined by University Advancement and the college/unit. Raise roughly $1,000,000 and conduct 125 visits annually. 25% 2. Identify constituents that may provide private support to Ohio University while acting as fundraiser/strategist/advisor for academic unit(s) and/or project(s) and secure dollar commitment at a level established for said units. 20% 3. Work collaboratively with the organizational giving, planned giving, annual giving and major giving staff as needed to verify, cultivate and solicit constituents for major gifts for the university and work with appropriate campus offices to plan implement and oversee stewardship programs. 20% 4. Plan, implement and coordinate cultivation activities for prospects and donors. Initiate, develop and coordinate delivery of proposals to prospective supporters. 20% 5. Interface with the external relations agents (i.e. Alumni Relations, Development, Deans, and individual unit/project personnel) to coordinate events and activities involving alumni in the pursuit of identifying, cultivating and soliciting major gift prospects. 15% Successful candidate must be a self-motivated person with a willingness and ability to travel.

Director of Development, Annual Giving

Development

The Director of Development for Annual Giving is responsible for the content management and execution of marketing strategies for annual giving including direct mail, telephone, and email solicitations for all of Ohio University. The successful candidate will be responsible for maintaining annual fund and mid-level donor capacity and increasing the annual financial support for Ohio University's students, faculty and programs in order to achieve fundraising objectives and goals as defined by University Advancement. This is a high level position within annual giving that will communicate regularly with deans, vice presidents, and lead unit major gift officers. Essential Functions: 1. Build and sustain relationships with constituents through a comprehensive array of communications based on priorities and goals that coincide with strategic plans. Implement a communications/appeals strategic plan designed to increase giving to the University. (30%) 2. Implement direct mail, email, and phone strategies, solicitation messages, and the distribution of messages, while integrating Advancement initiatives and utilizing Alumni Relations channels and tools. This includes concept design, message development, data coordination, and vendor relations. Serve as a liaison to colleges/units for messaging. Effectively manage the high level and vast number of communications on behalf of the Annual Giving Office. (30%) 3. Handle donor inquiries. Provide superior customer service to present, potential, and past donors. Take action to address global issues when they arise. (20%) 4. Track and report results. Improve fundraising and communication processes. (20%)

Assistant Director of Development, Leadership Annual Giving

Development

The Assistant Director of Development will serve as a leadership annual giving officer on behalf of Ohio University for the colleges/units and for University Advancement. The successful candidate will be responsible for the identification of potential annual gift donors; engage regional development markets in collaboration with development colleagues; initiate first alumni contact; maintain development travel schedules; coordinate with all development staff and gift stewardship activities with donor relations; consult with University Advancement’s Organizational Giving office, Planned Giving office, and Major Giving office on cultivation strategies for donors or transition of prospect management related to those gift vehicles; the development of an annual gifts pipeline to build a qualified prospect base for the University; serve as liaison between the faculty, staff, students and potential supporters (individuals, corporations and foundations); serve as liaison among the faculty and staff of the assigned unit(s) and/or project(s), and the Office of the Vice President for Advancement. Essential Functions: 1. Serve as a leadership annual giving officer by managing and meeting priorities and goals that coincide with strategic plans as defined by University Advancement and the colleges/units. Raise roughly $250,000 and conduct 160 visits annually. 30% 2. Identify constituents that may provide private support to Ohio University while acting as fundraiser/strategist/advisor for academic unit(s) and/or project(s) and secure dollar commitment at a level established. 25% 3. Consult with the organizational giving, planned giving, annual giving and major giving staff as needed to verify, cultivate and solicit constituents for annual gifts for the university and/or transition the constituent to major giving colleague for prospect management. 25% 4. Plan, implement and coordinate cultivation activities for prospects and donors. Initiate, develop and coordinate delivery of proposals to prospective supporters. 20% Successful candidate must be a self-motivated person with a willingness and ability to travel.

Director of Development, Planned Giving

Development

The Director of Development for Planned Giving is responsible for utilizing best practices for cultivation and solicitation strategies of planned giving donors. The successful candidate will be responsible for providing strategic direction to the other programs in order to achieve fundraising objectives and goals as defined by University Advancement and the colleges/units supported by University Advancement. Essential Functions: 1. Maintain the work load of planned giving based on priorities and goals that coincide with strategic plans. Retain updated information on multiple gift vehicles available. 40% 2. Serve as a subject matter expert and liaison to the major giving program in regards to strategizing and executing planned gifts. Work collaboratively with the organizational giving, major giving, annual giving and special initiative staff as needed to verify, cultivate and solicit constituents for planned gifts for the university and work with appropriate campus offices to plan implement and oversee stewardship programs. 30% 3. Coordinate and implement ongoing planned gift activities on behalf of the University in order to increase the number and size of gifts. 25% 4. Identify, engage, and solicit donors for the purpose of securing gifts for Ohio University and The Ohio University Foundation. Raise roughly $1,000,000 and conduct 50 visits annually. 15% Successful candidate must be self-motivated with a willingness and ability to travel.

Athena Yearbook, Photo Editor

University Advancement

The Athena Photo Editor will work closely with the yearbook staff to photograph, gather, and prepare print ready photography for the 2017 edition of the publication. The Photo Editor will earn significant benefits from the opportunities available for external and organizational networking, building portfolio samples, and gaining an understanding of a career in photography. This position is an integral member of a creative team responsible for maintaining the Association's visual image with its extensive public. The position reports directly to the Art Director, Advancement Communications and Marketing.