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Wednesday, Oct 22, 2014

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Provost and VPFA offer copier management update


On Monday, Executive Vice President and Provost Pam Benoit and Vice President for Finance and Administration Stephen Golding sent an email to all Ohio University faculty and staff about copier management.

Dear Colleagues:
 
Having dependable printers and copiers is essential for all university units, which is why all of us incur significant annual costs for supplies, upkeep, and replacement. 
 
Knowing the need for good printing and copying and the necessity of controlling costs, we studied ways that other institutions managed to reduce expenditures while providing better equipment options. The institutions that seemed to have the most success were the ones that adopted copier and printer management programs. Implementing such a program at Ohio University makes sense functionally and fiscally.
 
A university-wide management approach to copiers and printers provides a chance to address the need, which has been identified during several recent budget cycles, to reduce non-personnel costs. It also allows us to make progress on our sustainability goals by installing, maintaining, and using equipment in ways that reduce waste and encourage energy conservation.
 
Following a competitive bidding process, ComDoc was selected to establish a copier and print management program across the Athens campus. A team of representatives from the Division of Finance and Administration has been working alongside ComDoc to implement the program.
 
The participation of all academic and administrative units will allow us to realize the full benefits of the program. To that end, units will be asked to transition from a patchwork of unit-owned machines and individual desktop printers, copiers, and scanners to advanced multi-function machines maintained by ComDoc.
 
We recognize that in some units individual desktop devices are viewed as being critical to operations. In cases where a desktop printer must be maintained, a monthly flat fee will be charged for toner and maintenance - this will include devices purchased via gift, grant or other restricted funding, as well as those purchased with personal funds. For departments with current printer, copier, or fax lease agreements, these contracts will be honored through their initial terms and later assessed for program migration.
 
Units that begin to use the multi-function equipment provided by ComDoc should see a reduction in printing, copying and toner costs within a year.
 
Your assistance in making the transition to a copier and print management program successful is greatly appreciated.
 
If you have questions or concerns, please contact Chad Burkett at burkett@ohio.edu.


Sincerely,
 
Pam Benoit
Executive Vice President and Provost
 
Stephen Golding
Vice President for Finance and Administration