A powerful team-based collaboration tool that provides group chat, channeled conversations, instant messaging, live document collaboration, audio or video calls, and meetings (from one-on-ones to fully-featured audio/video conferences). Teams works in conjunction with other Microsoft applications such as OneDrive, OneNote, and Office 365 via Microsoft Groups. Persistent histories make it easy to review past conversations and shared documents.
Microsoft continuously releases new features for Teams. Visit What's new in Microsoft Teams or type "/whatsnew" into the Teams search bar to view the latest updates.
Check for latest update
- In Teams, select your profile picture, and then click Check for updates.
- Wait for the banner at the top of the app to indicate that a “refresh” of Teams is needed. The link should be shown about a minute later as this process downloads the new version of Teams. The banner also lets you know if you’re already running the latest version in which case, no update is necessary.
- Click the refresh link in the banner.
- Select your profile picture and go to "Settings"
- Under Application, make sure the box "Turn on new meeting experience" is checked
- Sign out of Teams then sign back in
How to Access
Desktop and mobile
For the best experience, we recommend using the Teams apps:
- Download the Teams app for Windows or Mac.
- Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores
On the web
- teams.ohio.edu (Use your full OHIO email address as your username)
- Teams also can be reached by logging into OneDrive or Catmail on the web and using the "waffle" app launcher icon.
- Chat – Have private one-on-one or group conversations via text, audio, or video.
- Meetings and Live Events– Schedule and invite OHIO and non-OHIO participants to audio/video conference-based meetings or live streamed events. Teams meeting invitations synchronize automatically with Outlook calendar.
- Together Mode: Put all the participants in a virtual lecture hall
- Large Gallery Mode: Up to 49 participants on the screen at once.
- Meetings will now open in a separate window for better access and sharing capabilities.
- Focus Mode: Turn off camera feeds and audio and concentrate on your presentation
- Want to know more about whether a Meeting or Live Event is right for you? See our page on using Microsoft Teams for your meetings and live events
- Activity Feed - View recent activities in Teams and search for specific conversations, files, people, and more.
- Channels – Focus your Team's discussions by creating topic- or project-specific channels to hold conversations, have meetings, and collaborate on files.
- Files – View, edit, and collaborate on OneDrive files inside of Teams.
- Tabs – Add content or features to a chat or channel. Tabs can include websites, Office 365 applications, and select non-Microsoft content.
Teams includes additional features for interacting with students in a classroom setting.
- Quick Start Guide for Teams for Education (PDF download) (automatically downloads a .pdf not a website)
- Assignments – A feature for distributing and assessing student assignments. NOTE: Currently this feature is very lightweight. We recommend using Blackboard Learn for assignments.
- Class Notebook – A feature for instructors to share class information and resources. If students post work to the class notebook, it is only visible to themselves and the instructor.
- Adding students to a Teams class
- Insights – View analytics for your course, including student progress, participation, trends across activities and assignments, and areas where student may need additional help.
Instructors: Requesting a Team for OHIO courses
Instructors can submit the Team Auto Creation form, which will:
- Automatically create a Team for an OHIO course or a Team that includes students from up to five (5) courses
- Add and maintain student membership based on official enrollment records
Please note that the instructor will need to add any co-instructors or teaching assistants manually.
Please contact the IT Service Desk for help setting up a team.
Instructors, Staff, and Emeriti: Request a Team for non-course purposes
- Division or College:
- Department: For an organization, this should be the sponsoring department.
- Preferred Display Name: A short, descriptive name of your Group. The Group's shared email address will be based on this name.
- Purpose of Group/Team:
- Will the Team be used for an OHIO course? Note that Teams for Classroom works well to promote collaboration and interaction among students, but it is not a Learning Management System. The best way to use Teams is as a supplement to Blackboard Learn.
- Will the Group be used to store sensitive data (HIPAA, FERPA, PHI, etc.)?
- Group Owner(s): The Name and Ohio email address of at least one person who will be responsible for managing Group membership.
*Group Addresses are hidden from the Global Address List
- To join a remote meeting via Teams or telephone: Anyone
- To be owner or co-owner of a Team: Faculty, staff, and emeriti
- To be a Team member or to use Teams for individual or small-group private chats: Term active students, current faculty/staff, emeriti, or be a guest (invited by a Team owner).
- To create a meeting that includes an audio conferencing telephone number: Current students; full-time faculty, administrative, classified non-bargaining and OUPD staff.