Ohio University

Microsoft Teams

A powerful team-based collaboration tool that provides group chat, channeled conversations, instant messaging, live document collaboration, audio or video calls, and meetings (from one-on-ones to fully-featured audio/video conferences). Teams works in conjunction with other Microsoft applications such as OneDrive, OneNote, and Office 365 via Microsoft Groups. Persistent histories make it easy to review past conversations and shared documents. 

Check for latest update

  1. In Teams, select your profile picture, and then click, Check for updates.
  2. Wait for the banner at the top of the app to indicate that a “refresh” of Teams is needed. The link should be shown about a minute later as this process downloads the new version of Teams. The banner also lets you know if you’re already running the latest version in which case, no update is necessary.
  3. Click the refresh link in the banner.
  4. Select your profile picture and go to "Settings"
  5. Under Application, make sure the box "Turn on new meeting experience" is checked
  6. Sign out of Teams then sign back in

How to Access

Desktop and mobile

For the best experience, we recommend using the Teams apps:

  • Download the Teams app for Windows or Mac.
  • Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores 

On the web

  • teams.ohio.edu (Use your full OHIO email address as your username)
  • Teams also can be reached by logging into OneDrive or Catmail on the web and using the "waffle" app launcher icon.

Features

  • Chat – Have private one-on-one or group conversations via text, audio, or video.
  • Meetings and Live Events– Schedule and invite OHIO and non-OHIO participants to audio/video conference-based meetings or live streamed events. Teams meeting invitations synchronize automatically with Outlook calendar.
    • Together Mode: Put all the participants in a virtual lecture hall
    • Large Gallery Mode: Up to 49 participants on the screen at once.
    • Meetings will now open in a separate window for better access and sharing capabilities. 
    • Focus Mode: Turn off camera feeds and audio and concentrate on your presentation
    • Want to know more about whether a Meeting or Live Event is right for you? See our page on using Microsoft Teams for your meetings and live events
  • Activity Feed - View recent activities in Teams and search for specific conversations, files, people, and more.
  • Channels – Focus your Team's discussions by creating topic- or project-specific channels to hold conversations, have meetings, and collaborate on files.
  • Files – View, edit, and collaborate on OneDrive files inside of Teams.
  • Tabs – Add content or features to a chat or channel. Tabs can include websites, Office 365 applications, and select non-Microsoft content.
    • Planner tab – Collaborate on and organize shared lists of tasks within your Team.

Classroom-Specific Features

Teams includes additional features for interacting with students in a classroom setting.

How to Request

Instructors: Requesting a Team for an OHIO course

Instructors can submit the Team Auto Creation form, which will:

  1. automatically create a Team for an OHIO course
  2. add and maintain student membership based on official enrollment records

Please note that the instructor will need to add any co-instructors or teaching assistants manually.

If you experience any issues with this process, please contact the IT Service Desk.

Instructors, Staff, and Emeriti: Request a Team for non-course purposes

Contact the IT Service Desk and ask for a Microsoft Group with Teams access. Please be prepared to provide the following information:

  • Division or College: 
  • Department:  For an organization, this should be the sponsoring department.
  • Preferred Display Name:  A short, descriptive name of your Group.  The Group's shared email address will be based on this name.
  • Purpose of Group/Team: 
  • Will the Team be used for an OHIO course? Note that Teams for Classroom works well to promote collaboration and interaction among students, but it is not a Learning Management System. The best way to use Teams is as a supplement to Blackboard Learn.
  • Will the Group be used to store sensitive data (HIPAA, FERPA, PHI, etc.)? 
  • Group Owner(s):  The Name and Ohio email address of at least one person who will be responsible for managing Group membership.

*Group Addresses are hidden from the Global Address List

Eligibility

  • To be owner or co-owner of a Team: Faculty, staff, and emeriti
  • To be a Team member, or to use Teams for individual or small-group private chats: Anyone with a valid OHIO ID
  • To create a meeting that includes an audio conferencing telephone number: Current students; full time faculty, administrative, classified non-bargaining and OUPD staff.
  • To join a remote meeting via Teams or telephone: Anyone