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Tuesday, Sep 30, 2014

A Few Clouds, 76 °F

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Pam Benoit

Photo courtesy of: University Communications and Marketing

Steve Golding

Stephen Golding

Photo courtesy of: University Communications and Marketing

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An update on the Affordable Care Act and Ohio University


The following message was sent to the University community on Oct. 30, from Executive Vice President and Provost Pam Benoit and Vice President for Finance and Administration Stephen Golding.

Dear University Community,

The following information is being sent to you on behalf of University Human Resources. This information provides you with an update about Ohio University's compliance with the Employer provisions found in the Patient Protection and Affordable Care Act. Please review this update as it pertains to you. Any questions regarding the Affordable Care Act may be directed to benefits@ohio.edu.

Sincerely,
Pam Benoit
Executive Vice President and Provost

Stephen T. Golding

Vice President for Finance and Administration
 
Update on the Affordable Care Act and Ohio University
 
We continue to work diligently to review and prepare for the Employer provisions of the Patient Protection and Affordable Care Act (Affordable Care Act), including the requirement to offer health insurance to any individual who works an average of 30 or more hours per week annually.
 
To date, the following guidelines have been established regarding this employer mandate:
 
Initial Measurement Period:
 
Ohio University, like other employers, is required to evaluate its workforce for a period of time to determine new eligibility for health care benefits. The focus of the "measurement period" is on those employees who are not currently benefits eligible. The university has established a 12 month initial measurement period, starting April 1, 2014 and ending March 30, 2015. Starting April 1, hours worked for Group III faculty, temporary staff, and students not currently eligible for employer provided health insurance will be tracked and reported. Individuals who meet the 30 hours per week threshold and continue to be employed by the university in any capacity will be offered benefits including health care with an effective date of July 1, 2015. These qualifying individuals must be employed via Group II or Group IV contracts for Faculty, or Full-time and Part-Time benefits eligible appointments for Administrators and Classified Staff.
 
Under these guidelines, no employee who works more than 30 hours or more will be able to remain as a Group III employee. Any Faculty or Staff appointment with a workload expectation of 30 hours per week or greater must be assigned a Group II or Group IV Faculty position, or a Full or Part-time Benefits eligible staff position at the time of hire. These positions will receive full university benefits, including health insurance as defined by university policy. Deans and planning units will evaluate departmental needs to determine which positions will remain as Group III contracts (under 11.25 credit hours/30 hrs. per week) and those which will be reconfigured as Group II or IV contracts.
 
Measuring hours worked:
 
For Group III Adjunct Faculty, the Affordable Care Act allows the university to measure hours worked based on credit hours. Following University Policy 18.009 - Faculty Responsibility and Evaluation, the university established a workload metric equating each credit hour to 2.67 overall hours worked.  Therefore for purposes of the Affordable Care Act, a Group III Adjunct Faculty member with an average workload of 11.25 credit hours or greater for the measurement period will be eligible for health insurance if they continue to be employed.
 
Temporary Administrators and Classified Staff (Group III) will report hours worked via the Workforce time reporting system beginning April, 2014. This means that Temporary Administrator and Classified Staff employee will be paid an hourly wage and no longer be paid via stipends. Any Temporary Administrator or Classified Staff member who works an average of 30 hours per week or greater for the measurement period becomes eligible for health insurance if they continue to be employed.
 
For Graduate Appointments, average hours worked will be based on the amount of hours listed in the Graduate Appointment letter. For Graduate Appointments also working in student hourly positions, the hours listed on the appointment letter and actual hours worked in the student-hourly position will be combined when calculating average hours worked.
 
For Student Hourly Employees, average hours worked will be based on hours worked as reported in the Workforce time keeping system.
 
As previously communicated, Graduate Appointments and Student Hourly Employees should be scheduled to work no more than 20 hours per week during the Fall and Spring semesters, and not more than 28 hours per week during all periods of break between and during semesters.