Ohio UniversityBusiness Policy and Procedure

55.050:  Purchasing - Ohio University Foundation Accounts


Status:

Approved on January 6, 2004Signatures and dates
on archival copy

Effective:

when approved 

Initiated by:

Mary Patacca
Director of Procurement Services
 

Reviewed by:

Herman ("Butch") Hill, Chair
Policy and Procedure Review Committee
 

Endorsed by:

Gary North
Vice President for Administration and Finance
 

Approved by:

Stephen Kopp
Provost
 


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Purpose

This policy acknowledges and explains the unique purchasing guidelines in place for purchasing items using Foundation funds.


Policy

All Requisitions to be processed against Foundation accounts are handled according to routine Purchasing policy and procedure, with the following exceptions:

  1. The requirements of Policy 55.007, "Purchasing - Competitive Bidding," do not apply. Regardless of the dollar amount of the expenditure, competitive bidding is not required for items purchased solely with Foundation funds.

  2. Some items that are not permitted for purchase using other University funds (as described in Policy 55.003, "Purchasing Authority: Vendor Selection, Personal Purchases, Land and Building Acquisition, Conflict-of-Interest") may be permitted on Foundation funds. See Policy 03.016, "Foundation Expenditures," for a detailed listing.


Procedures

Departments using Foundation funds for a purchase may use a P-card, a Direct Payment Form, or a Requisition as appropriate. Invoices are to be sent to the initiating department for approval and forwarded to the Ohio University Foundation Office for payment.


Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Policy and Procedure Review Committee

  2. Foundation Accounting Office Manager


Forms

The following forms are specific to this policy:

  1. The Direct Payment Form is available from http://www.ohio.edu/finance/procuretopay/forms.cfm.

  2. Requisition Forms are available from http://www.ohio.edu/finance/procuretopay/forms.cfm.


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Dick Piccard revised this file (http://www.ohio.edu/policy/55-050.html) on May 15, 2013.

Please E-mail any comments or suggestions to "policy@ohio.edu".