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Student Policy and Procedure



24.001:  Alcoholic Beverages on University Property and in Fraternity and Sorority Houses


Status:Approved on April 3, 2013Signatures and dates
on archival copy
Effective:when approved 
Initiated by:Joe Adams
Associate Vice President, Risk Management and Safety
 
Endorsed by:Pam Benoit
Executive Vice President and Provost
 
Approved by:Roderick J. McDavis
President
 


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I.   Purchasing, Serving, and Selling Alcoholic Beverages

  1. University departments, registered campus organizations and approved users of university facilities may serve or sell alcoholic beverages on university property subject to compliance with this policy.

  2. University departments may serve or sell alcoholic beverages on university property only in connection with approved business-related events or activities that promote the teaching, research, or service mission of the university. Approved business-related events or activities must have as their primary purpose one of the following:

    1. Establishing and maintaining effective communications and relationships with persons or organizations outside the university

    2. Facilitating effective communications and relationships with alumni, boards, advisory groups, and other members of the university community

    3. University fundraising

    4. Employee recognition or development

  3. University funds may not be used to purchase alcoholic beverages. University Foundation funds may be used to purchase alcoholic beverages for approved events only in accordance with the university expenditure policies, including Policy 55.003 and the policies referenced by it.

  4. University funds allocated to registered campus organizations may not be used to purchase alcoholic beverages. Funds collected through an organization’s voluntary dues, donations, or fund-raising may be used to purchase alcoholic beverages if the purchase and use of those beverages is in accordance with this policy and state and local laws.

  5. A department, registered campus organization, or approved user sponsoring an event at which alcoholic beverages will be used or sold must submit an Application to Sell or Use Alcoholic Beverages to the Ohio University Chief of Police and to the Executive Director of Baker University Center, ("the Director"). If alcoholic beverages will be used or sold, the application should be submitted no later than 30 days prior to the event in question.

    1. Prior to submission to the Director, all applications must be approved and signed by the university official responsible for supervising the facility or outside area in which the event will be held.

    2. An application submitted by a university department must be approved and signed by the department’s planning unit head prior to submission to the Director.

    3. An application submitted by a registered campus organization must be approved and signed by the organization’s university advisor prior to submission to the Director.

    4. The application must identify an individual affiliated with the applicant who will be responsible for supervising the event and ensuring compliance with this policy and any relevant state and local laws. This individual must be present at the event and may not consume alcoholic beverages during that time.

    5. Applicants for events that involve the sale of alcoholic beverages must comply with Section II, below.

    6. An event at which alcoholic beverages will be used or sold may not be held unless written approval of the Application to Sell or Use Alcoholic Beverages is granted by the Director.


II.  Permits for the Sale of Alcoholic Beverages
  1. If attendees at an event will directly or indirectly pay for the alcoholic beverages that are served, a permit must be obtained from the Ohio Department of Commerce, Division of Liquor Control.

  2. Information about Division of Liquor Control requirements for permits as well as the necessary applications forms can be obtained from the Director.

  3. Departments, registered campus organizations, and approved users sponsoring events at which alcoholic beverages will be sold are responsible for submitting the necessary application forms to the Division of Liquor Control and for paying the required fees. Division of Liquor Control applications must include the signatures of the Director and the Chief of the Ohio University Police Department.

  4. The sale of alcoholic beverages at events held in Baker University Center and Memorial Auditorium must be conducted under the Division of Liquor control permits held by the university.


III.  University Housing
  1. Any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of his or her own room or the room of another person of legal age.

  2. Use of alcoholic beverages is not permitted in the lounges, mods, and public areas of the residence halls with the exception of events approved by authorized Residential Housing staff and by the Director pursuant to Section I, above.

  3. Alcoholic beverages may be permitted at social events in university housing units. For the purposes of this policy an "event" is defined as any gathering of people which takes place in an area where alcoholic beverages are present. In order to hold an event with alcoholic beverages, the majority of individuals who reside in the living unit (floor section, mod, or residence hall) must be at least 21 years of age.

  4. It is the responsibility of the residents to ensure that no underage drinking takes place at these events. The organizers of the event will be held responsible for any violations or infractions of law or university policies.

  5. Party balls and kegs are prohibited unless approved by authorized Residential Housing staff for registered events.

  6. Only one serving of the alcoholic beverage at a time may be dispensed or sold to any individual.

  7. The appropriate registration and party contract forms for the event must be completed and returned to the Director no later than 30 days prior to the event.

  8. Notices must be posted at the event informing participants that Ohio law prohibits consumption of alcoholic beverages by persons younger than 21 years of age.


IV.  Fraternity or Sorority Housing
  1. Any individual who is legally permitted to consume alcoholic beverages may do so responsibly in the privacy of his or her own room within a fraternity or sorority chapter facility or in the room of another person who is at least 21 years of age.

  2. Use of alcoholic beverages is not permitted in the common areas of the fraternity or sorority chapter facilities or on the property of fraternity or sorority chapter facilities.


V.  Alcoholic Beverage Advertising
  1. Consistent with Ohio University's position of not promoting the use or abuse of alcoholic beverages, the university will neither solicit nor accept any form of alcoholic beverage advertising or sponsorship for any university controlled publication or in or on any university owned or operated facility or property.

  2. Under special circumstances an Ohio University department or student organization may accept sponsorship by an alcoholic beverage manufacturer (in its own name or in the name of one of its products), of an event, held on university-owned property, lasting no more than one day, which has demonstrated cultural, educational, or entertainment value to the university, and results in no direct financial gain, from the alcoholic beverage manufacturer, of any kind, to the university, department, or student organization.

    1. Advertising for the event must be approved (see item 2, below) and must include an approved alcoholic beverage education message. A university department or organization must submit a proposal to its Planning Unit Head and University Communications and Marketing identifying the alcoholic beverage manufacturer or distributor, at least twenty-one (21) days prior to the event.

    2. The Planning Unit Head and University Communications and Marketing will review the proposal with appropriate university officials and, based upon the above criteria, either grant or not grant approval for the event and any advertising.


VI.  Alcoholic Beverages Related to OHIO Athletics and Sporting Events
  1. Any sale or use of alcoholic beverages related to "tailgating" activities will be allowed only in designated areas. This area must be limited and maintained while alcoholic beverages are being served; this includes controlled access, proper signage in and outside of the controlled area, etc.

  2. This activity will be conducted under the auspices of a F or F2 permit issued to the university for this purpose.


VII.  Violations
  1. University employees who violate this policy or state or local laws governing alcoholic beverage sale or consumption are subject to discipline.

  2. Students or student organizations that violate this policy or state or local laws governing alcoholic beverages sale or consumption may be referred to the office of Community Standards and Student Responsibility.




Reviewers

Proposed revisions of this policy should be reviewed by:

  1. Vice President for Student Affairs

  2. Dean of Students

  3. Director of Residential Housing

  4. Director of Community Standards and Student Responsibility

  5. Ohio University Chief of Police

  6. Student Senate

  7. Graduate Student Senate

  8. Executive Director, Baker University Center & Event Services

  9. Faculty Senate

  10. Administrative Senate

  11. Classified Senate


Forms, References, and History


A.   Forms

The following form is specific to this policy:

  1. The "Application to Sell or Use Alcoholic Beverages Under Ohio University Policy 24.001" is available from the office of the Executive Director of Baker University Center.


B.   References

The following items are relevant to this policy:

  1. General Guidelines governing the sale or use of alcoholic beverages at approved events on University property; this document is available from the office of the Executive Director of Baker University Center.

  2. Policy 01.030, "Production and Hosting of Major Events."

  3. Policy 24.016, "Use of Outdoor Space on the Athens Campus."

  4. Policy 47.015, "Catering."

  5. Policy 55.003, "Purchasing Authority: Vendor Selection, Personal Purchases, Land and Building Acquisition, Conflict-of-Interest."

  6. Ohio Department of Commerce, Division of Liquor Control.


C.   History

Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site, at https://www.ohio.edu/policy2/24-001/.

Prior versions of this policy were approved on:

  • June 6, 2012

  • March 31, 2003

  • February 14, 2001

  • August 13, 1997

  • September 15, 1995

  • November 4, 1994

  • August 1, 1988

  • September 22, 1987

  • September 13, 1982

  • January 23, 1975

  • May 31, 1973



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Administrative Policy Manual

Dick Piccard revised this page
(http://www.ohio.edu/policy/24-001.html)
on May 7, 2013.
policy@ohio.edu

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